Vehicle Upholstery Services for San Antonio State Hospital (SASH) and San Antonio State Supported Living Center (SASSLC).

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) for vehicle upholstery and maintenance services for San Antonio State Hospital (SASH) and San Antonio State Supported Living Center (SASSLC). The solicitation covers comprehensive maintenance for approximately 175 state vehicles ranging from 1995 to 2021 model years, including vans, minivans, SUVs, trucks up to F450, and golf carts. Required services encompass front-end repairs, alignments, air conditioning and heating repairs, driveline and engine component repairs, electrical diagnostics, tire services, and towing. Contractor qualifications include being located within 25 miles of the San Antonio facility, having a minimum of three years relevant experience, ASE Master Status certification for technicians, and providing three verifiable references for similar services within the last five years. Key submission deadlines include January 13, 2026, at 10:30 AM for questions and clarifications, January 20, 2026, for HUB Subcontracting Plan courtesy reviews, and February 3, 2026, at 10:30 AM for bid responses. The anticipated contract start date is September 1, 2026, with an initial one-year term and up to three potential one-year renewals through August 31, 2030.

The procurement includes a mandatory Historically Underutilized Business (HUB) Subcontracting Plan with a 26.0% HUB utilization goal for All-Other Services. Respondents must submit a completed HUB Subcontracting Plan using one of five prescribed methods, with potential disqualification for non-compliance. Subcontracting opportunities are identified in NIGP Class/Item Codes 928-15, 928-64, and 928-91, covering automobile maintenance, vehicle reconditioning, and upholstery repair. The contractor must maintain comprehensive insurance coverage, including workers' compensation, commercial general liability ($1,000,000 per occurrence), commercial automobile liability ($1,000,000 combined single limit), professional liability ($1,000,000), and umbrella liability ($1,000,000). Historical spending for similar services totaled $8,525 from March 1, 2023, through August 31, 2023, though HHSC provides no guarantee of volume or compensation. Service must be performed Monday through Friday, 8 a.m. to 5 p.m. Central Time, with a four-hour response requirement for service calls. Non-compliance with HUB Subcontracting Plan requirements could result in potential debarment from state contracting for up to five years.