Vehicle Hauling & Cleaning Services - Prequalification

The State of Michigan, through the Department of Technology, Management & Budget (DTMB) and Michigan Department of Transportation (MDOT), issued a prequalification Request for Proposal (RFP 210000000205) on November 6, 2020, for vehicle hauling and cleaning services to be delivered statewide across ten geographic zones. The procurement seeks contractors capable of transporting both drivable and non-drivable vehicles and providing cleaning and detailing services in preparation for auction or fleet deployment. Bidders were required to submit questions by November 20, 2020, with answers posted by November 30, 2020, and proposals were due on December 10, 2020, at 1:50 p.m. Eastern. The anticipated contract commencement date is March 17, 2021, establishing a three-year agreement through March 16, 2024, with options for two additional one-year renewal periods at the State's discretion. The contract operates on a two-tiered pricing structure wherein prequalified contractors submit competitive quotes within three hours of receiving individual Request for Quotes (RFQs) from state agencies, with service delivery required within three business days. Evaluation criteria consist of technical assessments including product quality (50 points), service and delivery capabilities (20 points), other contract activities (15 points), and vendor question responses (15 points), with a minimum threshold of 80 points required for pricing evaluation consideration. Contractors must maintain comprehensive insurance coverage including $1,000,000 commercial general liability, $1,000,000 automobile liability with hired and non-owned vehicle coverage, workers' compensation, and $1,000,000 garagekeepers liability, and must pay a 1% administrative fee on all contract payments.

The contract is available exclusively to MiDEAL members, including local governments, school districts, universities, and nonprofit hospitals, thereby restricting participation to these designated entity types. No subcontracting is permitted without prior State approval, and the State reserves the right to conduct background checks on contractor personnel and may require approval of key personnel assignments with potential liquidated damages of $500 plus $50 per day for late or improper service completion. The RFP documentation does not identify incumbent vendors or specify detailed budget ranges or award values; however, pricing quotes will be evaluated competitively for each RFQ issued by participating state agencies. The contract requires pricing submissions in a modifiable format covering all hauling and cleaning costs across the ten established Michigan geographic zones to ensure comprehensive service availability throughout the state.