Vehicle Emergency Lighting, Equipment Installation, Maintenance, and Parts

The City of Santa Monica is seeking qualified vendors to provide comprehensive vehicle emergency lighting, equipment installation, maintenance, and parts for emergency response vehicles through a five-year firm-fixed contract. The procurement opportunity covers installation services for 282 emergency vehicles (50 Fire Department and 232 Police Department vehicles), including emergency lighting, Motorola radios with antennas and chargers, and truck bed accessories like shells, locking bed covers, and lift gates. Vendors must meet specific qualifications, including being located within 30 miles of Santa Monica, having three years of recent emergency response vehicle upfitting experience in Los Angeles County Region 1 Area A, and current authorization as a Motorola Service and Warranty Center. The solicitation encompasses 322 line items and will be evaluated based on multiple criteria beyond price. Bid questions are due by December 16, 2025, at 3:00 PM Pacific Time, with final bid responses required by January 14, 2026, at 3:00 PM Pacific Time through the City's Online Vendor Portal.

The contract includes a one-year workmanship warranty on all vehicle upfit installations, with the vendor responsible for parts replacement due to poor workmanship at no cost to the City. Vendors must obtain appropriate business licenses and maintain comprehensive general liability and workers' compensation insurance with minimum limits of $1,000,000. If the annual contract value exceeds $54,200, the vendor must comply with the City's Living Wage Ordinance, requiring a minimum wage of $22.50 per hour for covered employees. The procurement does not specify specific set-aside designations for disadvantaged enterprises, but requires compliance with federal, state, and local non-discrimination policies and regulations. While no incumbent vendor is mentioned, the contract requires integration with existing emergency vehicle systems and Motorola radio infrastructure. Vendors must submit pricing through the online vendor portal, with all shipping costs quoted F.O.B. destination Santa Monica, California, though a specific total contract value is not explicitly stated in the solicitation documents.