Vehicle Decals and Wraps for Thornton Fleet

The City of Thornton, Colorado, located in Adams County, has issued Request for Proposal (RFP) No. 253-25 seeking a qualified vendor to provide comprehensive vehicle decals and wraps for its municipal fleet. The procurement encompasses design, printing, and installation services for unit numbers, city logos, Department of Transportation numbers, and full vehicle wraps on an as-needed basis. Vendors will be expected to provide services such as artwork design, reflective and non-reflective alphanumeric decals, and installation labor, with work to be performed either at Thornton's Main Fleet facility or the vendor's location. The city will evaluate proposals based on multiple criteria including responsiveness, vendor responsibility, written responses, pricing, reference checks, and overall ability to meet municipal needs. Key procurement dates include a pre-proposal conference scheduled for August 20, 2025, at the Fleet Maintenance Shop, with proposals due by September 8, 2025, at 11:00 P.M. The initial contract will run from the date of final agreement signature until December 31, 2032, and the vendor will be required to provide a one-year warranty on workmanship.

The RFP does not specify specific set-aside designations or restrictions on responding organizations, and no incumbent vendors are explicitly mentioned. The solicitation encourages cooperative purchasing and reserves the right to make the solicitation available to other governmental agencies. While no fixed budget is specified, the procurement will be conducted through unit pricing for artwork design, decal production, and installation labor hours. The city maintains significant discretion in the procurement process, including the ability to negotiate final terms, request client lists, and evaluate proposals comprehensively. Vendors will be required to maintain specific insurance coverages, including workers' compensation, commercial general liability, and automobile liability insurance, with the City of Thornton named as an additional insured. The pricing structure allows for potential rate adjustments limited to the Denver-Aurora-Lakewood Consumer Price Index, subject to written approval, and the contract enables flexible, as-needed procurement of vehicle graphic services throughout the contract period.