Vehicle Cleaning Service

The County of Orange, OC Community Resources, is conducting an Invitation for Bid (IFB) for monthly vehicle cleaning services for the OC One-Stop Mobile Unit, a mobile education and training facility serving youth, adults, dislocated workers, and businesses throughout Orange County, California. The scope of work includes comprehensive monthly exterior and interior cleaning services performed on the third Tuesday of each month between 8:00 AM and 5:00 PM at 1300 S Grand Ave, Santa Ana, CA 92705. Specific deliverables include exterior washing with spot-free rinse, removal of road grime and dust, window and mirror cleaning, wheel and tire conditioning, awning extension and cleaning, interior vacuuming, wiping down all interior surfaces including dashboard, steering wheel, vents, cabinets and countertops, and floor and entrance step cleaning. The contract term is three years commencing July 1, 2026 through June 30, 2029, with two optional additional renewal years available by mutual written agreement. The County will award the contract to the lowest responsive, responsible bidder based on firm, fixed-fee pricing with separate unit costs required for Year 1, Year 2, and Year 3 monthly cleaning services. Required qualifications include possession of a valid California State Contractor's License, a DUNS number and UEI number, active registration with the California Secretary of State and California Department of Justice, current business registration, and comprehensive insurance coverage including $1,000,000 general liability per occurrence, $1,000,000 auto liability, and statutory workers' compensation insurance. Electronic bid submissions are required through the County's eProcurement Portal at https://procurement.opengov.com/portal/ocgov with a deadline of May 21, 2026 at 12:00 PM; bidders must submit clarification requests by May 14, 2026 at 12:00 PM.

A five percent (5%) preference deduction applies to certified Orange County Local Small Businesses (OCLSB) or Disabled Veteran Business Enterprises (DVBE) for evaluation purposes, though contracts are awarded at the certified firm's original bid price if selected. No specific incumbent vendor is identified in the solicitation materials. The contractor must supply all cleaning materials and equipment, obtain necessary permits and licenses, and maintain a performance bond and labor and material payment bond with amounts to be determined based on contract value. Compensation is structured as a firm fixed-fee contract with payment made in arrears net 30 days after invoice receipt and County approval; no price increases are permitted during the first contract year, with documented proof of cost increases required thereafter with minimum 30-day advance notice, subject to Board of Supervisors approval if annual value exceeds $200,000 or total contract value exceeds $1,000,000. The solicitation does not specify a budget range or award value, as pricing will be determined through the competitive bidding process. Bids remain valid for 365 days following the solicitation closing date, and the County reserves the right to reject any or all bids, make multiple awards, or defer award for up to 180 days.