VCSU Outdoor Field Turf Replacement

Valley City State University (VCSU), acting through North Dakota's Office of Management and Budget, State Procurement Office, is seeking to replace its outdoor field turf through a cooperative purchasing contract with Sourcewell. The procurement involves obtaining new football field turf installation services, with bids solicited on 3/18/2025 at 10:00am from multiple contractors including Mid America Sports Construction, FieldTurf USA, Sprinturf LLC, and Mammoth. The project requires comprehensive field turf replacement with specific requirements for installation, potential logo sizing, and annual field maintenance. Bidders were required to attend a site visit (with Mid America Sports Construction being the only contractor not completing this requirement) and submit base bids along with alternate proposals. The evaluation criteria focused on bid pricing, project timeline, and ability to meet installation specifications, with bid submission deadlines set for April 1, 2025. Each contractor proposed different turf brands including AstroTurf, FieldTurf, Sprinturf, and Shaw, with proposed project completion timelines varying between contractors.

The procurement opportunity appears open to all qualified contractors utilizing the Sourcewell cooperative purchasing contract #031622-SNT, with no specific set-aside designations for disadvantaged enterprises mentioned. Bid pricing ranges significantly from $343,330 (Sprinturf LLC's lowest base bid) to $593,458 (Mid America Sports Construction's highest bid), indicating potential budget flexibility for the project. Sprinturf LLC proposed the most competitive bid with a 1-May project timeline and voluntary alternates. The justification for using the Sourcewell contract emphasizes obtaining better value and more favorable pricing compared to traditional state or local government procurement methods. The project is located in Barnes County, North Dakota, and involves replacing existing outdoor field turf at Valley City State University with modern athletic surface infrastructure. The procurement method leverages cooperative purchasing to potentially reduce costs and streamline the selection process for the university's athletic facilities improvement project.