VAULT PUMPING SERVICE-Mitchell State Park

The State of Michigan Department of Natural Resources is seeking a contractor to provide vault pumping services for Mitchell State Park and various State Forest Campground Facilities, Boating Access Sites, and ORV/Snowmobile Trailheads in Wexford, Missaukee, Kalkaska, and Grand Traverse counties. The procurement involves septic system and vault toilet pumping and waste disposal services, which include providing all necessary personnel, equipment, tools, materials, and supervision. Contractors must be licensed through the Michigan Department of Environmental Quality (DEQ) to remove and transport septage waste, with disposal required at a DEQ-authorized facility or through permitted land application. The services must be performed on an "on-call" basis, with a completion requirement of within 24 hours of request. The RFP (No. 190000000394) was issued on December 27, 2018, with bidder questions due by January 3, 2019, at 9:30 a.m. Eastern, proposal answers posted by January 8, 2019, and final proposals due on January 10, 2019, at 9:30 a.m. Eastern. The evaluation criteria emphasize best value and lowest overall cost to the State of Michigan.

The procurement appears to have a service-disabled veteran preference, with proposals to be submitted electronically through the SIGMA VSS system. The contract covers approximately 37 vault toilets (primarily 800-gallon capacity, with one 500-gallon unit) with service frequencies ranging from 1 to 20 pumpings per year. The contract term is three years, with pricing to remain firm for the initial 365-day period and potential adjustments for subsequent periods upon written request. Pricing must include all costs: equipment, labor, pumping charges, and waste disposal, with no additional fees permitted. While specific budget ranges are not explicitly stated, contractors will be required to submit unit prices per vault for each location. The State indicates the possibility of multiple awards, encouraging bidders to bid on all areas they are willing to service. Contractors must maintain proper DEQ licensing throughout the contract term and be prepared to receive payment via Electronic Funds Transfer (EFT).