Vault Expansion - Selmer - Military

The Tennessee Department of Military, in conjunction with the Tennessee Department of General Services, Central Procurement Office, is soliciting bids through a Request for Quote (RFQ) and Invitation to Bid (ITB) for a one-time vault expansion project at the Selmer Armory located at 1232 Peach Street, Selmer, TN 38375. The procurement seeks a single award to the lowest-cost responsive bidder for comprehensive reinforcement and expansion of an existing arms vault facility. Deliverables include installation of new 8-inch concrete masonry unit (CMU) walls with reinforced steel bars and expanded metal overlay on all four vault walls, cutting a new 48-inch by 84-inch opening in the existing vault wall with hollow metal casing, installation of pierced steel planking over the expansion floor area, addition of a new dehumidifier system sized for approximately 6,800 cubic feet, new LED lighting fixtures, electrical conduit installation for electronic security systems, and security sensor and alarm installation coordination. All work must be completed and invoiced no later than June 30, 2026. The bid period opened on April 2, 2026 at 10:48:19 CDT and closes on April 17, 2026 at 14:00:00 CDT. A mandatory site visit is scheduled for April 10, 2026 at 9:00 am CDT with point of contact SSG Ryan Herndon (731-609-5105), with attendance encouraged for bidders to take exact measurements and assess site conditions. Written questions and comments must be submitted to Solicitation Coordinator Sharon Pope (sharon.pope@tn.gov, 615-741-9588) no later than April 13, 2026 at 10:00 am CDT. Respondents must be properly licensed contractors in compliance with Tennessee's Contractors Licensing Act, and those exceeding the $25,000 threshold must provide their Tennessee State Contractor License Number, applicable license classifications, and license expiration dates. All bidders must submit proof of sales and use tax registration with Tennessee's Department of Revenue, provide a standard warranty period, indicate subcontracting plans, and certify compliance with federal and state statutes including the Iran Divestment Act and non-debarment requirements.

No specific set-aside designations for disadvantaged enterprises or restrictions on organization types are identified in the solicitation documents provided. The State of Tennessee is exempt from local, state, and federal excise taxes, requiring respondent pricing to exclude these taxes, and all prices must include F.O.B. destination delivery. The procurement does not identify incumbent contractors or specify integration with existing infrastructure beyond the military arms storage security standards referenced in AR 190-11, Appendix G, Paragraph G-2, which establishes criteria for storing Category II through Category IV arms in existing facilities. The project budget does not exceed $150,000, and payment terms require invoicing within thirty days of delivery or service completion, contingent on submission of proper documentation including the Authorization Agreement for Automatic Deposit Form and completed W-9 form. The contract is subject to funds availability and may be terminated by the State for convenience or cause, with no renewal options. Bids must be submitted through the EDISON electronic procurement system with unit pricing in U.S. dollars and delivery time specified in days following purchase order receipt.