Varsity Gym Floor Replacement Resubmission

Appalachian State University, a state agency in North Carolina, is issuing a Request for Proposal (RFP55-040126) for the complete replacement of the Athletic Wood Floor in the Varsity Gymnasium. The scope of work requires complete removal of existing flooring and subflooring down to the original concrete, installation of a new ScissorLoc II subfloor system, installation of new 2.25" x 25/32" northern hard maple flooring, and finishing work including sanding, sealing, and painting of game lines. Additional deliverables include disconnecting and reconnecting bleachers, installing cove base and thresholds, and applying water-based gym floor finish. Qualified vendors must demonstrate relevant experience with similar or greater complexity projects, provide three customer references using the specified reference form, and submit a Certification of Financial Condition. Evaluation criteria include level of product quality, vendor qualifications, vendor experience and reliability, vendor response time, and pricing. Written vendor questions must be submitted by April 10, 2026, with state responses provided by April 17, 2026. Proposals are due electronically via the eVP (Electronic Vendor Portal) by April 28, 2026, at 2:00 PM EDT, with contract work commencing July 3, 2026, and completion required by October 5, 2026.

Vendors must comply with North Carolina General Statutes requirements, including E-Verify employment verification and fair employment practices. The RFP encourages participation from historically underutilized businesses and requires vendors to complete the HUB Supplemental Vendor Information form to support these participation goals. All proposal pricing must be submitted on a Free-On-Board (FOB) Destination basis, inclusive of all labor, materials, sales tax, and transportation costs within North Carolina. Vendors must provide a complete financial proposal with all costs included in Attachment A. No specific funding amounts or budget ranges are identified in the RFP documentation. No incumbent vendors or current contractors are listed, nor are there existing infrastructure or technology integration requirements specified. Contract award is anticipated but not yet scheduled, with the contract becoming effective upon execution.