Varsity Gym Floor Replacement at HSE High School

Hamilton Southeastern Schools is soliciting sealed electronic bids for Request for Bid (RFB-26-011) for the total replacement of the varsity gym floor at HSE High School located at 12499 Olio Road, Fishers, Indiana. This procurement involves the complete renovation of the gymnasium flooring system, including temporary relocation and reinstallation of existing bleachers, demolition of the current wood floor, minor subsurface repairs as needed, installation of a new wood floor system with a base bid specification of 1-inch-thick maple flooring and an alternate option for 3/4-inch thick maple flooring, application of court lines and graphics, and two coats of sealcoat. The current court configuration includes one main basketball court, one main volleyball court, two cross basketball/volleyball courts, custom staining, and multi-color logos and lettering. Bidders must submit a lump sum bid amount with a detailed scope of work identifying all materials, assumptions, proposed subcontractors, project start date, and estimated completion timeline. Required qualifications include submission of Form 96 (Contractors Bid for Public Works Form), a supplemental scope of work details form, pricing sheet, bid bond equal to 5% of the bid amount, and a confidential financial statement. The evaluation criteria focus on the lowest responsive and responsible bidder based on assessment of minimum requirements, ability to perform, integrity, character, reputation, and competence. Critical dates include a pre-bid meeting and site visit on February 11, 2026, at 10:00 AM ET, written questions deadline of February 12, 2026, at 10:00 AM ET, bid submission deadline of February 20, 2026, at 1:00 PM ET through the Indigo Procurement Portal, with a virtual public bid opening via Microsoft Teams scheduled for the same date and time, target board approval on March 11, 2026, and required project completion by July 31, 2026.

The bid documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. Bidders must comply with Indiana Code 5-16-8-2 requiring the use of United States steel products and acknowledge non-discrimination obligations regarding employee treatment. No existing incumbent contractors or current infrastructure integration requirements are identified in the solicitation materials. The RFB documents do not disclose a specific budget range or award value; however, given that the project involves total gymnasium floor replacement at a high school facility with multiple court configurations, custom graphics, and a completion deadline of July 31, 2026, the project likely represents a substantial capital improvement contract. All bid awards are contingent upon board approval before contract finalization, and the district reserves the right to reject any and all bids, waive informalities, and defer award for up to 60 days from bid opening. Proposals should exclude any taxes from which the school district is exempt.