Variable Frequency Drive Repair and/or Replacement Services

The Greater Orlando Aviation Authority (GOAA) is soliciting proposals through Request for Proposals (RFP 26-414) for Variable Frequency Drive (VFD) Repair and/or Replacement Services at Orlando International Airport and other GOAA-managed facilities in Orange County and Orlando City, Florida. The procurement seeks a highly qualified contractor to provide comprehensive troubleshooting, diagnostics, repair, refurbishment, programming, and replacement services for approximately 368 VFDs manufactured by multiple vendors including ABB, Johnson Controls, Danfoss, York, Square D, Graham, Siemens, Cutler Hammer, and others, distributed across the Main Terminal, Airside facilities, USDA Inspection Building, Annex Building, Building 447, Building 830, and Booster Pump locations. The contractor must provide all labor, supervision, parts, components, tools, equipment, and consumables necessary to perform services during standard hours (7:00 AM–7:00 PM, Monday–Friday) and maintain 24/7 on-call availability with response times of 30 minutes for on-site emergencies and two hours for off-site critical emergencies during standard hours, and four hours for non-critical emergencies during non-standard hours. Qualified respondents must demonstrate a minimum of ten years of continuous, recent, and verifiable experience in VFD services, employ technicians with a minimum three years of VFD experience, maintain comprehensive insurance coverage including $1,000,000 per occurrence commercial general liability ($5,000,000 for airfield operations area access), and comply with OSHA, National Electrical Code, IEC 61800 Standards, and manufacturer specifications. The contractor shall submit detailed repair reports within five business days of completion, warrant all work and parts for one year, and correct any deficiencies within seven business days, with compensation adjustments including deductions up to $500 for safety/security violations, up to $250 for late responses, and up to $250 for failure to correct deficiencies. Critical dates include a non-mandatory pre-submittal meeting on March 6, 2026, at 11:00 AM via Microsoft Teams; question submission deadline of March 13, 2026, at 5:00 PM; addendum release on March 20, 2026, at 5:00 PM; proposal due date of March 31, 2026, at 1:00 PM via the Aviation Authority's e-Procurement Platform; evaluation committee meeting on April 23, 2026; and anticipated Aviation Authority Board approval on May 20, 2026, with contract commencement on or about May 1, 2026.

The solicitation documentation does not specify set-aside designations, disadvantaged enterprise restrictions, or preferences for specific organization types. All personnel assigned to perform services must pass background checks and drug screening to obtain security access badges from GOAA's Access Control department, and contractors must comply with E-Verify employment eligibility verification requirements. The contract is structured as non-exclusive with an initial five-year term and is subject to renewal based on performance and funding availability. Pricing must be submitted through the e-Procurement platform using the provided pricing table with separate rates for Standard Hours, Non-Standard Hours, and Additional Work, with respondents required to provide pricing for all five contract years upfront and establish a mark-up percentage for parts, materials, rentals, and components estimated at $250,000 over the five-year period. Payment terms are Net 45 in accordance with the Florida Prompt Payment Act. No incumbent vendor information or existing contract details are disclosed in the solicitation materials, and no specific award value or budget range is published, with the contract value dependent on the pricing submitted by respondents and the actual demand for services over the five-year term.