Valve Boxes

The City of Madison Purchasing Services, on behalf of the Madison Water Utility, is soliciting competitive quotes for the procurement of valve box components and related hardware through Request for Quotation (RFQ) 5514-0-2026-BG. The solicitation requires quotes for 180 valve box bases, 175 valve box bottoms, 20 each of 12-inch, 18-inch, and 24-inch valve box extensions, 200 valve box lids, and 200 valve box top castings. All components must be tar-coated cast iron three-piece screw-type units conforming to specified standards, including No. 6 style round bases with 5-inch shafts and "Stay-Put" style covers marked "WATER." Acceptable manufacturers include Bingham and Taylor (size "DD" 50"-70") and SIP Industries models. Quotations are due on Tuesday, March 17, 2026, at 2:00 PM CST via email submission to bids@cityofmadison.com. Award selection will be based on the total cost of all quantified items and will consider responsive and responsible bidders whose bids are most advantageous in terms of cost, quality, warranty, delivery capability, and past performance. All quoted prices must be delivered prices with FOB shipping to Madison Water Utility at 110 S. Paterson Street, Madison, Wisconsin 53703, with at least 24-hour advance notice required prior to delivery. Bidders must specify the number of days required for delivery after order receipt and confirm whether prices are firm for one year from the bid date or provide an alternative firmness period. Materials must be shipped in crates or bundles attached to pallets for unloading with overhead crane and slings. Technical questions should be directed to Jeff Belshaw at Madison Water Utility (608-261-9835), and procedural questions should be directed to Brittany Garcia at City of Madison Purchasing Services (608-243-0529).

The City of Madison offers a local vendor preference scoring advantage for suppliers registered as of the bid due date, which may provide an incentive for locally-based vendors to participate in this procurement. No quotes may be withdrawn for 90 days following the due date of March 17, 2026. The RFQ does not specify an incumbent vendor, current contractor, or existing infrastructure requirements that would necessitate integration with present systems. No specific budget range or award value is disclosed in the procurement documents. Interested bidders should note the posted date of March 3, 2026, allowing approximately two weeks for quote preparation and submission.