5514 RFQ Award Recommendation.pdf
PDF 297 KB Posted
- Attached to
- Valve Boxes
- Solicitation number
- 5514-0-2026-BG
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This is a Quote Award Recommendation form issued by the City of Madison Finance Department's Purchasing Services on behalf of the Madison Water Utility for the procurement of valve box components through Request for Quotation 5514-0-2026-BG. The solicitation requested competitive quotes for 180 valve box bases, 175 valve box bottoms, 20 each of 12-inch, 18-inch, and 24-inch valve box extensions, 200 valve box lids, and 200 valve box top castings, with all components specified as tar-coated cast iron three-piece screw-type units conforming to established standards. The quotation deadline was March 17, 2026, at 2:00 PM CST, with delivery required to Madison Water Utility at 110 S. Paterson Street, Madison, Wisconsin 53703. The award recommendation was prepared by Mary Richards on April 15, 2026, for a one-time purchase with no renewal options.
Ferguson has been recommended for award with a total contract value of $40,670.00 for the initial term, representing the lowest responsive and responsible bid among the four bids received. The award is based on total cost evaluation considering quality, warranty, delivery capability, and past performance. All quoted prices were required to be delivered prices with FOB shipping to the Madison Water Utility location, with bidders required to specify delivery timeframes and confirm price firmness terms. The contract is charged to GL Account 21015400-13150-00000, and no grant funding has been associated with this project. The City of Madison applied its local vendor preference policy during the evaluation process; however, this preference did not change the outcome of the award recommendation. No price adjustment or escalation clauses are included in the contract terms.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFQ 5514.pdf | ||
| 5514 Bid Summary.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Finance Department David P. Schmiedicke, Finance Director
City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Quote Award Recommendation
Bid award recommended by:
Department name: Water Utility
Bid number: 5514-0-2026-BG
Bid Description: Valve Boxes
Project description:
Valve boxes for yearly water utility restock
Contract term:
Initial term: One time purchase
Number of potential renewals: N/A
Award amount:
Initial term award amount: $40,670.00
Total potential award amount, including all future renewals*: $ Value.
The award amount is: ☒ Actual contract amount ☐ Estimated contract amount (if yes, explain below)
The Contract Award includes price adjustment terms: ☒ No ☐ Yes (if yes, explain below)
Additional amount information: If estimated contract amount is chosen, you must provide information related to estimate calculation, indefinite quantity, etc. If there is a price adjustment or escalation clause in the contract terms, explain that here. Enter N/A if neither are applicable.
Budget information:
Enter current and/or next year information if applicable. Enter N/A if not applicable.
Is there grant funding associated with this project: ☐ Yes ☒ No
GL Account: 21015400-13150-00000
Project Number (if yes above): Enter account number.
☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________
Budget Comment: Enter details regarding budget, contingency information, or enter NA.
Current year commitment $ Next year commitment* $
Current budget available $ Next year budget available* mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
Number of bids received: 4
Were there local vendors proposed? ☐ Yes ☒ No
Did local preference policy change the outcome of the process? ☐ Yes ☒ No
Additional information (optional):
Bidder recommended for award: Ferguson
Purchasing reviewer: Mary Richards Initials: MCR Date: 4/15/2026
File details come from the government source that posted it. Updated .