Valve Box Adaptors

The City of Madison, Wisconsin, acting through its Finance Department Purchasing Services on behalf of the Madison Water Utility, has issued Request for Quotation (RFQ #5513-0-2026-BG) for valve box adaptors. The procurement seeks quotations for metal-framed valve box adaptors with rubber gaskets designed to accommodate multiple valve types including Kennedy, Mueller, Clow, and AFC series valves, with total quantities of 130 units comprising 10 units of 4-inch adaptors and 120 units of 6-inch adaptors. Quotations were released on March 3, 2026, with a submission deadline of March 17, 2026, at 2:00 PM CST via email to bids@cityofmadison.com. Bidders must submit unit prices, volume discounts if applicable, and extended prices on the required Form A, along with delivery timeframes and price firmness terms, with pricing delivered F.O.B. Madison to the Madison Water Utility facility at 110 S. Paterson Street including all shipping charges. The City will evaluate bids based on the total cost of all quantified items, with award determination considering factors including cost, quality, compatibility, warranty, delivery, and past performance; materials must be shipped in crates or bundles attached to pallets suitable for overhead crane unloading with at least 24-hour notice required prior to delivery.

The City of Madison has implemented a local vendor preference policy that grants scoring preference to registered local suppliers, with eligibility limited to vendors registered as of the bid due date. No specific funding amount or contract term is specified in the solicitation documents; however, quotes are requested with indication of price firmness for one year or alternative terms as proposed by bidders. The procurement does not specify a formal bidders' conference or site visit requirement, and no incumbent vendors or current contractors are listed in the available solicitation materials. Payment will not be issued until the complete shipment is received at the designated facility. This opportunity is open to responsive and responsible bidders meeting the specified product requirements and delivery conditions.