5513 Bid Summary.xlsx

This is a bid summary document for Request for Quotation (RFQ) #5513-0-2026-BG issued by the City of Madison, Wisconsin, through its Finance Department Purchasing Services on behalf of the Madison Water Utility, for the procurement of valve box adaptors. The solicitation requested quotations for metal-framed valve box adaptors with rubber gaskets designed to accommodate Kennedy, Mueller, Clow, and AFC series valves, with total quantities of 130 units comprising 10 units of 4-inch adaptors and 120 units of 6-inch adaptors. Quotations were released on March 3, 2026, with a submission deadline of March 17, 2026, at 2:00 PM CST. Core & Main was awarded the contract. The solicitation required delivery F.O.B. Madison to the Madison Water Utility facility at 110 South Paterson Street with all shipping charges included. Materials must be shipped in crates or bundles attached to pallets suitable for overhead crane unloading with at least 24-hour notice required prior to delivery. Payment will not be issued until the complete shipment is received at the designated facility.

The bid summary reflects pricing from four vendors: Core & Main (awarded), Etna Supply, Ferguson, and First Waterworks. Core & Main submitted the lowest total bid of $11,584.20, offering unit prices of $84.54 for 4-inch adaptors and $89.49 for 6-inch adaptors with a commitment to Net 60 payment terms and 30-day delivery after receipt of order. All four bidders confirmed price firmness for one year from the date of bid. The City of Madison implemented a local vendor preference policy granting scoring preference to registered local suppliers with eligibility limited to vendors registered as of the bid due date; however, all four bidding vendors indicated they were not local vendors. No specific contract term or funding amount is specified in the available bid summary documents.