5513 RFQ Award Recommendation.pdf
PDF 298 KB Posted
- Attached to
- Valve Box Adaptors
- Solicitation number
- 5513-0-2026-BG
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This is a Quote Award Recommendation from the City of Madison Finance Department Purchasing Services on behalf of the Madison Water Utility for Request for Quotation #5513-0-2026-BG. The procurement sought quotations for valve box adaptors consisting of 130 units total: 10 units of 4-inch adaptors and 120 units of 6-inch adaptors. The quotation was released on March 3, 2026, with a submission deadline of March 17, 2026, at 2:00 PM CST via email. No formal bidders' conference or site visit was required. The contract represents a one-time purchase with no renewal options, and the award was recommended on April 15, 2026, to Core & Main by purchasing reviewer Mary Richards.
The award amount is $11,584.20 for the initial term with no additional potential renewal amounts. Four bids were received in response to the solicitation. Local vendors were proposed, though the local preference policy did not change the outcome of the award process. The contract does not include price adjustment or escalation clauses. Funding is charged to GL Account 21015400-13150-00000, and the procurement does not indicate grant funding association. All pricing is delivered F.O.B. Madison to the Madison Water Utility facility at 110 S. Paterson Street with shipping charges included, and payment will not be issued until the complete shipment is received at the designated facility.
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Other files
| File | Type | Posted |
|---|---|---|
| 5513 Bid Summary.xlsx | XLSX spreadsheet | |
| RFQ 5513.pdf |
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Text version
Finance Department David P. Schmiedicke, Finance Director
City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Quote Award Recommendation
Bid award recommended by:
Department name: Water Utility
Bid number: 5513-0-2026-BG
Bid Description: Valve Box Adaptors
Project description:
Valve box adaptors for yearly water utility restock
Contract term:
Initial term: One time purchase
Number of potential renewals: N/A
Award amount:
Initial term award amount: $11,584.20
Total potential award amount, including all future renewals*: $ Value.
The award amount is: ☒ Actual contract amount ☐ Estimated contract amount (if yes, explain below)
The Contract Award includes price adjustment terms: ☒ No ☐ Yes (if yes, explain below)
Additional amount information: If estimated contract amount is chosen, you must provide information related to estimate calculation, indefinite quantity, etc. If there is a price adjustment or escalation clause in the contract terms, explain that here. Enter N/A if neither are applicable.
Budget information:
Enter current and/or next year information if applicable. Enter N/A if not applicable.
Is there grant funding associated with this project: ☐ Yes ☒ No
GL Account: 21015400-13150-00000
Project Number (if yes above): Enter account number.
☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________
Budget Comment: Enter details regarding budget, contingency information, or enter NA.
Current year commitment $ Next year commitment* $
Current budget available $ Next year budget available* mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
Number of bids received: 4
Were there local vendors proposed? ☐ Yes ☒ No
Did local preference policy change the outcome of the process? ☐ Yes ☒ No
Additional information (optional):
Bidder recommended for award: Core & Main
Purchasing reviewer: Mary Richards Initials: MCR Date: 4/15/2026
File details come from the government source that posted it. Updated .