Value Engineering Facilitation Services

The Oregon Department of Transportation (ODOT) is soliciting proposals through Request for Proposals (RFP) #73000-00014932 to establish price agreements for Value Engineering Facilitation Services to support state and local transportation infrastructure projects exceeding $25 million in total value. ODOT seeks to award master blanket purchase orders with a minimum of three consultant firms to provide value engineering facilitation services during the planning, design, and construction phases of projects. The primary deliverables include pre-workshop coordination, facilitation of virtual value engineering workshops not to exceed 45 hours, and preparation of comprehensive value engineering reports containing findings, recommendations, and cost/schedule comparisons. All proposed Value Engineering Facilitators must be currently certified in good standing by SAVE International as a Certified Value Specialist (CVS). Proposals will be evaluated on a 315-point scale consisting of facilitator qualifications (75 points), facilitator experience (30 points), work sample value engineering reports (100 points), clarity and conformity of proposal with requirements (10 points), and potential interviews or follow-up questions (up to 100 additional points). The RFP submission deadline is April 6, 2026, with proposal evaluations expected to be completed within 21 calendar days of bid opening, agency notification of intent to award within 3 business days thereafter, and a 7-calendar-day selection protest period following the intent to award notice. Price agreements are anticipated to be effective by March 2026, with an initial work order assignment period not to exceed 5 years from execution date and potential extensions for up to 3 additional years based on agency need, funding availability, and consultant performance.

For state-funded work orders exceeding $100,000, a Certified Small Business Aspirational Target of 12% applies to encourage reasonable steps toward providing opportunities to certified firms; however, Disadvantaged Business Enterprise (DBE) program requirements have been suspended as of October 3, 2025, pending federal reevaluation of DBE-certified firm eligibility under new interim final rule requirements, with DBE goals, reporting, and compliance requirements for federally-funded projects remaining suspended until completion of the reevaluation process. No incumbent vendors or existing contractor infrastructure requiring integration is identified in this solicitation. Compensation for individual work orders may be structured through multiple arrangements including Cost-Plus-Fixed-Fee (CPFF), Fixed Price for deliverables or milestones, Time and Materials (T&M), or Price Per Unit, as determined by the agency for each specific work order. Consultant labor costs are limited to approved direct salary rates or Negotiated Billing Rates (NBRs), with allowable indirect costs determined through agency-approved cost rate calculations; Other Direct Costs such as approved travel, equipment rental, and testing services are reimbursable without mark-up. Professional Liability insurance with limits of $1,000,000 per claim and $2,000,000 annual aggregate is required, along with Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate. The collective maximum not-to-exceed amount for all price agreements derived from this RFP is $5,000,000, shared among all selected firms, with no guarantee of a minimum or maximum purchase amount or that any specific amount of services will be assigned to individual contractors.