Vac Trailer

Genesee County, New York is requesting sealed bids on a single portable, self-contained hydro excavation vac trailer under IFB 2026-16, with bids due September 25, 2026 at 2:00 p.m. to the Purchasing Department at 15 Main Street, Room 317A, Batavia.

The unit must be trailer-mounted with a Tier 4 Final Industrial Diesel Engine powering a blower, water pump, and hydraulic system housed together in an enclosed and lockable compartment. Curbside controls are required. The trailer must feature a 550-gallon spoils tank and dual 100-gallon fresh water tanks. Maximum dimensions are 85 inches width, 236 inches length, and 86 inches height. The specifications reference a Ring-O-Matic 550 Jet Vac as the baseline equipment; bidders may propose equal or better alternatives with complete technical documentation and product literature demonstrating compliance.

Pricing shall be firm and fixed for the contract duration on an FOB Destination basis, with all delivery and freight charges included in the bid price. No fuel surcharges are permitted unless specifically authorized by the County. The contract will be awarded to the lowest responsive and responsible bidder; the County reserves the right to reject any or all bids, award to multiple vendors, or award only part of the bid.

Bidders must submit one original and one copy of all required forms, including the bid sheet, proposal form, non-collusion certificate, vendor responsibility questionnaire, Iran Divestment Act certification, sexual harassment policy statement, public works contractor registry certification, labor rate form, and the County-Contractor Addendum Agreement with proof of insurance. Written questions are due by 12:00 p.m. on September 17, 2026. Bid review and vendor questions occur September 28, vendor selection on October 9, legislature approval on October 28, and contract start October 29, 2026. Payment is made within forty-five days of invoice receipt following final inspection and written approval.