Bid 2026-16 Vac Trailer.pdf

GENESEE COUNTY INVITATION TO BID

Bid # 2026-16

Issue Date

September 2, 2026

Due Date:

September 25, 2026

Prior to 2:00 P.M., Local Time

Respond to:

GENESEE COUNTY

Purchasing Department

County Building No. 1 Room 317A 15 Main Street

Batavia, NY 14020

Attention:

Donna Longhini

Purchasing Director

Vac Trailer

**NOTE: ALL DOCUMENTS SHOULD BE SUBMITTED IN THE ORDER OF THE CHECK LIST. ALL

ADDITIONAL ATTACHMENTS SHOULD FOLLOW THE REQUIRED DOCUMENTS.

GENESEE COUNTY PURCHASING DEPARTMENT

RESPONSE CHECKLIST

Bid # 2026-16

The bidder's attention is especially called to the terms listed below, which must be submitted in full as part of this bid.

Failure to submit any of the documents listed below as a part of your bid, or failure to acknowledge any addendum in writing with your bid, or submitting a bid on any condition, limitation or provision not officially invited in this bid may be cause for rejection of the bid.

Please check item indicating compliance.

RESPONSE CHECKLIST

BID SHEET(S) (Price Sheet)

PROPOSAL FORM

NON-COLLUSION FORM

COMPLETED VENDOR RESPONSIBILITY FORM

IRAN DIVESTMENT ACT CERTIFICATION FORM

BIDDERS STATEMENT ON SEXUAL HARASSMENT

N/A PUBLIC WORK CONTRACTOR AND SUBCONTRACTOR REGISTRY

N/A LABOR RATE FORM (PRC)

OWNER – CONTRACTOR ADDENDUM AGREEMENT

INSURANCE/WORKMANS COMP/DISABILITY FORMS

ADDENDUM(S) ACKNOWLEDGED (Check Web Page for Addenda)

N/A BID BOND

N/A FEDERAL FUNDING ACKNOWLEDGEMENT

NON-BIDDER RESPONSE

ADDITIONAL LITERATURE/WARRANTY /BROCHURES (IF APPLICABLE)

ONE (1) ORIGINAL AND ONE (1) COPY OF BID DOCUMENTS

Please read all the information contained in all pages of this package.

COMPANY TELEPHONE NUMBER

ADDRESS ZIP CODE EMAIL ADDRESS

AUTHORIZED REPRESENTATIVE

(PRINT)

TITLE

AUTHORIZED SIGNATURE DATE

THIS CHECKLIST MUST BE SUBMITTED AS PART OF YOUR PACKAGE.

NOTICE TO BIDDERS

The Genesee County Purchasing Director will receive sealed bids for Bid# 2026-16 for a Vac

Trailer.

Specifications and proposal form may be downloaded at https://vendors.planetbids.com/portal/71274/portal-home

Vendors will need to register before downloading. Questions regarding this bid may be submitted in writing to the Purchasing Office, 15 Main Street, Batavia, NY 14020, or donna.longhini@geneseeny.gov, Monday through Friday, between 8:30 am and 4:30 pm no later than 12:00 pm on: 09/17/2026

Sealed bids must be in the possession of the Genesee County Purchasing Department, County Building No.1, 15 Main Street, Room 317A, Batavia, New York 14020, no later than: Friday, September 25, 2026 prior to 2:00 p.m. prevailing time at which time all bids will be publicly opened and read. All bids must be accompanied by a non-collusion statement in order to be considered.

Genesee County reserves the right to forego any formalities and reject any or all bids.

Woman and Minority owned businesses are encouraged to submit.

Genesee County is an Equal Opportunity Employer.

Bid Timeline

Distribute RFB 9/2/2026

Last Date to Accept Questions from Vendors 9/17/2026

Responses Due to Purchasing (prior to 2:00 pm) 9/25/2026

Bid Review & Questions to Vendors 9/28/2026

Vendor Selection 10/9/2026

Legislature Approval 10/28/2026

Contract Start Date 10/29/2026 https://vendors.planetbids.com/portal/71274/portal-home mailto:donna.longhini@geneseeny.gov

BID SHEET

BID # 2026-16

Vac Trailer Total $ ______________________________

The contract if awarded will be to the lowest responsive/responsible bidder in part or in whole who meet(s) all the terms of the specifications. The County reserves the right to make an award as deemed in its best interest, which may include making an award to a single vendor or multiple vendors; or to award the whole Bid, only part of the Bid, or none of the Bid to single or multiple bidders based on its sole discretion of its best interest. The County guarantees no minimum or maximum purchases or contracts as a result of award of this Bid.

Legal name of firm/corporation Authorized Signature

Address Typed Name

City/State/Zip Title

Date Telephone No. Fax No.

Email Address Federal ID #

YOU MUST RETURN FORM WITH YOUR BID RESPONSE

PROPOSAL

COUNTY OF GENESEE

TO: Donna Longhini, Purchasing Director of Genesee County:

THE UNDERSIGNED PROPOSES TO PROVIDE THE GOODS required asset forth in the referenced

Bid Specifications. The successful bidder hereby agrees to furnish the goods and services in accordance with all terms, conditions and specifications contained within referenced Bid Specifications, at prices submitted in referenced specifications. I certify that I am authorized to sign this proposal, myself or the company or firm I represent, to a contract with Genesee County. This signed proposal will become part of a binding contract after award by the Soil & Water Board of Directors to the successful bidder.

Legal name of firm/corporation Authorized Signature (IN BLUE INK)

Email Address

DO NOT WRITE BELOW THIS LINE (FOR COUNTY USE ONLY)

CHAIRPERSON, GENESEE COUNTY LEGISLATURE

RESOLUTION NO.

DATE

NOTE: By signing and submitting this bid for consideration by the Genesee County Legislature the vendor acknowledges that they have read, understand and agree to all aspects of the specifications as presented without reservation or alteration.

YOU MUST RETURN THIS FORM WITH YOUR BID

NON-COLLUSION BIDDING CERTIFICATE

COUNTY OF GENESEE

Bid # 2026-16

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

1. The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

3. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit, a bid for the purpose of restricting competition.

In compliance with his invitation for bids, and subject to the conditions thereof, the undersigned offers and agrees, if this bid is accepted within forty-five (45) days from the date of opening, to furnish any and all of the items upon which prices are submitted.

As of January 1, 2005, the Office of the State Comptroller is requiring that governmental agencies award contracts only to vendors that have been certified as "responsible." Vendor responsibility means that a vendor has the integrity to justify the award of public dollars and the capacity to fully perform the requirements of the contract. It is a contracting agency's responsibility, under Section 163 (9) of the State

Finance Law (SFL), to evaluate and make a determination of the responsibility of a prospective contractor.

A responsibility determination, wherein the contracting agency determines that it has reasonable assurances that a vendor is responsible, is an important part of the procurement process, promoting fairness in contracting and protecting a contracting agency and the State (as well as the County) against failed contracts.

The following factors are to be considered in making a responsibility determination:

1. Legal Authority to do business in New York State

2. Integrity

3. Capacity - both organizational and financial

4. Previous performance

Please complete the enclosed Vendor Responsibility Questionnaire. The completed Questionnaire shall be returned with your bid submission in order for your bid to be ruled responsive.

Additional information concerning vendor responsibility, including electronic versions of forms, may be found at the Office of the State Comptroller's (OSC) website: http://www.osc.state.ny.us/vendrep

Vendor Certification http://www.osc.state.ny.us/vendrep

YOU MUST RETURN THIS FORM WITH YOUR BID

Within the past five (5) years has your firm, any affiliate, any predecessor company or entity, owner, director, officer, partner or proprietor been the subject of:

A. an indictment, judgment, conviction, or a grant of immunity, including pending actions, for any business related conduct constituting a crime under

ANSWER ALL QUESTIONS

governmental law? YES NO

B. a government suspension or debarment, rejection of any bid or disapproval of any proposed subcontract, including pending actions, for lack of responsibility, denial or revocation of prequalification or a voluntary exclusion agreement? YES NO

C. any governmental determination of a violation of any public works law or regulation, or labor law or regulation, or any OSHA violation deemed “serious or willful?” YES NO

D. a consent order with NYS Department of Environmental

Conservation, or a governmental enforcement determination involving a construction-related violation of federal, state, or local environmental laws? YES NO

E. a finding of non-responsibility by a governmental agency or Authority for any reason, including but not limited to the intentional provision of false or incomplete information as required by Executive Order 127? YES NO

If yes to any of above, please provide details regarding the finding.

ENTITY MAKING FINDING:

YEAR OF FINDING:

BASIS OF FINDING:

(Attach Additional Sheets if Necessary)

Overview on Executive Order #127 May be Accessed:

http://www.ogs.state.ny.us/aboutOgs/regulations/procurement/overview.html

Vendor Responsibility Form

COUNTY OF GENESEE

http://www.ogs.state.ny.us/aboutOgs/regulations/procurement/overview.html

Genesee County

IRANIAN ENERGY SECTOR DIVESTMENT

1. Contractor/Proposer hereby represents that said Contractor/Proposer is in compliance with New York

State General Municipal Law Section 103-g entitled "Iranian Energy Sector Divestment", in that said

Contractor/Proposer has not:

(a) Provided goods or services of $20 Million or more in the energy sector of Iran including but not limited to the provision of oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran; or

(b) Acted as a financial institution and extended $20 Million or more in credit to another person for forty-five days or more, if that person's intent was to use the credit to provide goods or services in the energy sector in Iran.

2. Any Contractor/Proposer who has undertaken any of the above and is identified on a list created pursuant to Section 165-a (3)(b) of the New York State Finance Law as a person engaging in investment activities in Iran, shall not be deemed a responsible bidder pursuant to Section 103 of the New York State

General Municipal Law.

3. Except as otherwise specifically provided herein, every Contractor/Proposer submitting a bid/proposal in response to this Request for Bids/Request for Proposals must certify and affirm the following under penalties of perjury:

(a) "By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief, that each bidder is not on the list created pursuant to NYS

Finance Law Section 165-a (3)(b)."

4 Except as otherwise specifically provided herein, any Bid/Proposal that is submitted without having complied with subdivision (a) above, shall not be considered for award. In any case where the

Bidder/Proposer cannot make the certification as set forth in subdivision (a) above, the Bidder/Proposer shall so state and shall furnish with the bid a signed statement setting forth in detail the reasons therefore.

The County reserves its rights, in accordance with General Municipal Law Section 103-g to award the

Bid/Proposal to any Bidder/Proposer who cannot make the certification, on a case-by-case basis under the following circumstances:

(1) The investment activities in Iran were made before April 12, 2012, the investment activities in Iran have not been expanded or renewed after

April 12, 2012, and the Bidder/Proposer has adopted, publicized and is implementing a formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran; or

(2) The County of Genesee has made a determination that the goods or services are necessary for the

County to perform its functions and that, absent such an exemption, the County of Genesee would be unable to obtain the goods or services for which the Bid/Proposal is offered. Such determination shall be made by the County in writing and shall be a public document.

5. Bidder or Proposer shall sign and return the enclosed (attached) "Certification of Compliance with the Iran Divestment Act" form with your bid or proposal.

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT

As a result of the Iran Divestment Act of 2012 (the “Act”), Chapter 1 of the 2012 Laws of New York, a new provision has been added to State Finance Law (SFL) § 165-a and New York General Municipal Law § 103-g, both effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list of “persons” who are engaged in “investment activities in Iran” (both are defined terms in the law) (the “Prohibited Entities List"). Pursuant to SFL § 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act’s effective date at which time it will be posted on the OGS website.

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, each Bidder/Contractor, any person signing on behalf of any Bidder/Contractor and any assignee or subcontractor and, in the case of a joint bid, each party thereto, certifies, under penalty of perjury, that once the Prohibited Entities List is posted on the OGS website, that to the best of its knowledge and belief, that each Bidder/Contractor and any subcontractor or assignee is not identified on the Prohibited Entities List created pursuant to SFL§ 165-a(3)(b).

Additionally, Bidder/Contractor is advised that once the Prohibited Entities List is posted on the OGS Website, any Bidder/Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to this solicitation must certify at the time the Contract is renewed, extended or assigned that it is not included on the Prohibited Entities List.

During the term of the Contract, should the County receive information that a Bidder/Contractor is in violation of the above-referenced certification, the County will offer the person or entity an opportunity to respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then the County shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the Bidder/Contractor in default.

The County reserves the right to reject any bid or request for assignment for a Bidder/Contractor that appears on the Prohibited

Entities List prior to the award of a contract and to pursue a responsibility review with respect to any Bidder/Contractor that is awarded a contract and subsequently appears on the Prohibited Entities List.

I, , being duly sworn, deposes and says that he/she is the

Corporation and that neither the Bidder/Contractor, nor any proposed subcontractor, is identified on the Prohibited Entities List.

SIGNED

DATE

BIDDER’S STATEMENT ON SEXUAL HARASSMENT

IN ACCORDANCE WITH NEW YOR STATE FINANCE LAW 139-1

In accordance with State Finance Law 139-1, which generally prohibits the County from entering into contracts pursuant to the bid process with persons who fail to submit a certification affirming compliance with New York

Labor Law 201-g the bidder submits the following certification under penalty of perjury:

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirement of Section 201-g of the Labor Law.

Name of Bidder

Signature of Authorized Official

Printed or Typed Name of Official and Title

Date

Genesee County

PUBLIC WORK CONTRACTOR AND SUBCONTRACTOR REGISTRY CERTIFICATION

Subject: New York State Prevailing Wage requirements for vendors bidding on Public Work construction contracts governed by Article 8.

Starting December 30, 2024 ALL Contractors and Subcontractors submitting a Bid or performing construction work on public work projects or private projects covered by Article 8 of the New York State Labor Law are required to register with the Department of Labor (NYSDOL) under Labor Law Section 220-i. Contractors need to register before submitting any new bids or commencing new work on a covered project on or after December

30, 2024. Contractors are responsible for verifying that any subcontractors they work with are also registered.

Please complete the certification below and return with your bid.

Contractors are REQUIRED to provide proof of registration as required by Labor Law Section 220-i as a minimum qualifications and failure to provide such proof of registration will disqualify bidder.

By submitting this form I hereby certify the Company has registered with the NYSDOL as a vendor bidding on

Public Work Construction contracts governed by Article 8. The Company also certifies that any subcontractors engaged in the contract will also be registered with the NYSDOL.

Legal Name of firm/corporation Authorized Signature (In Blue Ink)

Email Address Telephone No.

Date

YOU MUST RETURN COMPLETED FORM AND CERTIFICATION WITH YOUR BID

G:drive: Bids/2026/Public Works

LABOR RATE FORM COUNTY OF GENESEE

PRC #

The undersigned accepts and agrees that New York Wage Rates shall be required to be paid to all employees assigned to work on this Job. Rates will be the amount stated as for the job description and title per the New York Labor Department that pertain to the work accomplished.

The undersigned Contractor accepts and agrees to provide any current certified payrolls to the County of

Genesee Representative upon submittal of all invoices up to the date of the invoice.

The undersigned acknowledges that a copy of the current New York State Labor Rates have been provided to his/her company by the County of Genesee.

THIS FORM IS REQUIRED TO BE RETURNED WITH YOUR BID

Updated:12/2024

COUNTY – CONTRACTOR ADDENDUM AGREEMENT

The County – Contractor Addendum Agreement (“Addendum Agreement”) is being entered into by the parties for any and all work done for, with, or on behalf of the County of Genesee (“County”) by

(“Contractor”) as an Addendum Agreement to the primary contact entered into by the parties, a copy of which is attached hereto (referred to hereafter as

“Primary Contract” and which includes any written agreement by the parties, including but not limited to any request for proposal, purchase order, or written estimate).

Insurance Requirement

Prior to the commencement of any work designated in this Addendum Agreement or in any contract or agreement to which this Addendum Agreement is attached, and until final completion and acceptance of the work, the Contractor, as its sole expense, shall maintain the following minimum insurance on its own behalf, and furnish to the County certificates of insurance evidencing same and reflecting the effective date of such coverage as listed below, as well as complete copies of the Contractor’s Commercial General

Liability and Workers’ Compensation and Employer’s Liability policies as may be applicable based on the terms of the contract to which this is attached. In no event shall the failure to provide this proof, prior to the commencement of the work, be deemed a waiver by the County of the Contractor’s obligation to maintain the insurance set forth herein. The insurance required shall not be canceled, not renewed or materially changed subsequent to the issuance of the certificate of insurance required by this Addendum

Agreement. Contractor shall procure and maintain in full force and effect until the contractor completes its work under the contract documents, the type and minimum limits of insurance specified in this addendum, at Contractor’s sole cost and expense, covering performance of the work required under the contract document. Policy limits required by the County are attached hereto (See Genesee County

Insurance Requirements Chart).

A. Workers’ Compensation, Occupational Disease & Employers’ Liability Insurance:

Workers’ Compensation, Occupational Disease & Employers’ Liability Insurance in accordance with the applicable laws and statutes to cover any injuries or illness to employees and any other person eligible for compensation, and the liability of the employer thereof to any person or organization, as follows:

Workers’ Compensation & Occupational Disease: Statutory.

Employers’ Liability: Bodily injury coverage by accident or disease, except for work/employers subject to the New York State Workers’ Compensation Law, in which this insurance shall be unlimited.

All such coverage shall: not contain any exclusion for injuries to sole proprietors, partners, members of limited liability companies or executive officers of any corporate entity, and provide for a “Waiver of Subrogation” endorsement in favor of the

County/Contractor.

Any Contractor/Subcontractor with a principal place of business located outside of the State of New York must include New York under Part 3A of the policy.

B. Commercial/General Liability:

Commercial general liability insurance as provided under the ISO Commercial General Liability

Coverage Form, CG 00 01, or its equivalent, for claims of Bodily Injury, Property Damage and

Personal and Advertising Injury are required.

The coverage must include the following:

1. Liability assumed by the insured in an “insured contract” as that term is defined in the ISO

Commercial General Liability Coverage Form, CG 00 01.

2. Products/Completed Operations liability for the period of three years after acceptance of the work.

3. A per project aggregate of (See attached Genesee County Insurance Requirements Chart).

4. A “Waiver of Subrogation” Endorsement in favor of the County/Contractor.

5. Exterior Insulation Finish System (“EFIS”) coverage must be specifically included or provided separately where the Contractor/Subcontractor work under this Addendum

Agreement or in any contract or agreement to which this Addendum Agreement is attached in any way involves EFIS.

6. The coverage shall not include any provision, definition, exclusion or endorsement which in any way would serve to eliminate the insurance to any insured or additional insured for liability for bodily injury or property damage arising from work performed in New York State, for claims made under the New York State Labor Law or for claims made by employees, subcontractors and employees of subcontractors hired to perform work by any insured or additional insured pursuant to work that is subject to this

Addendum Agreement or in any contract or agreement to which this Addendum

Agreement is attached.

7. The Insurance is to be provided through insurers licensed and admitted to do business in the State of New York, with an A.M. Best financial rating of “A-“ or better, or otherwise specifically approved by the County.

The County, its officers, directors, partners, representatives, agents and employees must be named as Additional Insureds on a primary and non-contributory basis on both the ongoing and completed operations coverage required herein utilizing the ISO endorsements: CG 2010

04 13 or CG 2038 04 13 (or their equivalent) for completed operations. The Additional Insured coverage shall contain no special limitation or limitation on the scope of the protection afforded to the Additional Insureds.

C. Commercial Automobile Liability Insurance:

Commercial Automobile Liability Insurance covering the ownership, maintenance and use of all

Owned, Non-Owned and Hired Vehicles by the Contractor with combined Bodily Injury and

Property Damage limits including pollution transit coverage. The County, its officers, directors, partners, representatives, agents and employees must be named as Additional Insureds on a primary and non-contributory basis. A “Waiver of Subrogation” in favor of the County must be included.

D. Commercial Umbrella/Excess Liability Insurance:

Commercial Umbrella/Excess Liability Insurance on a per occurrence and aggregate basis. The

County, its officers, directors, partners, representatives, agents and employees must be named as Additional Insureds on a primary and non-contributory basis. A “Waiver of Subrogation” in favor of the County must be included.

E. Pollution Liability:

Where the Contractor is performing work that is subject to this Addendum Agreement or to any contract or agreement to which this Addendum Agreement is attached, that involves abatement or remediation of hazardous substances or any manner of environmental work, pollution liability coverage applicable to the type of work/operations being performed on a per occurrence and aggregate basis. The County, its officers, directors, partners, representatives, agents and employees must be named as Additional Insureds on a primary and non-contributory basis. A

“Waiver of Subrogation’ in favor of the County must be included.

F. Builder’s Risk/Installation Floater:

“All Risk” Property Insurance coverage afforded by a Builders Risk/Installation Floater or its equivalent insuring all materials, equipment and supplies provided by the Contractor and intended to become a permanent part of the construction, whether stored on the premises away from the project site and/or while in transit, in an amount equal to the replacement cost of such materials, equipment and supplies. A “Waiver of Subrogation” in favor of the County must be included.

G. Owned and/or Rented Tools or Equipment:

Property insurance covering all owned, rented, leased and/or borrowed tools or equipment of the

Contractor of the Contractor’s Subcontractors used in connection with the work that is subject to this Addendum Agreement or to any contract or agreement to which this Addendum Agreement is attached, in an amount equal to the replacement cost of such tools or equipment. A “Waiver of

Subrogation” in favor of the County must be included.

H. Cyber Liability:

In the event Contractor will have access to the County’s cyber environment including, but not limited to, its computers, systems, software, and County data, or any aspect of its computer network, or accounts including social media, it will provide coverage for County losses arising from acts, errors or omissions in rendering those services. The County, its officers, directors, partners, representatives, agents and employees must be named as Additional Insureds on a primary and non-contributory basis. A “Waiver of Subrogation’ in favor of the County must be included.

JOB-SITE SAFETY:

The County makes no representation with respect to the physical conditions or safety of the

Project Site. The Contractor shall, at its own expense, protect from injury its employees engaged in the performance of the work. The prevention of accidents to all workers engaged in the

Contractor’s work and others affected by the Contractor’s work is the responsibility of the

Contractor. Contractor shall comply with all applicable federal, state, labor and local laws, regulations and codes concerning safety.

WORKERS’ COMPENSATION IMMUNITY WAIVER:

In any and all claims against the County by any employee of the Subcontractor, anyone directly or indirectly employed by the Contractor (including any of the Contractor’s subcontractors) or anyone whose acts the Contractor may be liable, the indemnification obligation shall not be limited in by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor under workers’ compensation acts, disability benefit acts or other employee benefit acts.

HOLD HARMLESS/INDEMNIFICATION:

To the fullest extent permitted by law, Contractor shall defend, indemnify and hold harmless

County and its heirs, executors, administrators, successors, assigns, affiliates, employees and agents (“County Indemnitees”) from and against any and all actions, claims, liabilities, damages, losses and expenses, including but not limited to bodily injury, death and property damage, and reasonable attorney’s fees and costs (including those incurred in the defense of any such underlying claim, as well as those incurred in the enforcement of this Addendum Agreement and/or in the prosecution of any claim for indemnification by County) arising out of or resulting from, or alleged to arise out of or result from, the Contractor’s work (including the work by any of the Contractor’s subcontractors), except to the extent caused by the negligence or willful misconduct of any County indemnitees.

MISCELLANEOUS:

In the event that any term or provision of this Addendum Agreement conflicts with or is otherwise inconsistent with any term or provision in the Primary Contract or any prior written agreement entered into between the parties, the terms an provisions contained herein shall govern and control.

This Addendum Agreement shall be binding upon and inure to the benefit of the parties hereto and their successors and permitted assigns. This Addendum Agreement, its terms and any claims arising therefrom, shall be interpreted and construed in accordance with the laws of the

State of New York.

This Addendum Agreement may be executed via facsimile or email in any number of counterparts, all of which taken together shall constitute one and the same agreement. No waiver by a party of any breach by the other party of any of the provisions of this Addendum

Agreement shall be deemed a waiver of any preceding or succeeding breach of the same or any other provisions hereof. No such waiver shall be effective unless in writing and then only to the extent expressly set forth in writing.

No modification or amendment of this Addendum Agreement shall be effective unless in writing and signed by both parties. If any term or provision of this Addendum Agreement shall to any extent be invalid or unenforceable, the remainder of this Addendum Agreement shall not be affected thereby and each provision of the Addendum Agreement shall be valid and enforceable to the fullest extent permitted by law.

COUNTY (Signature) CONTRACTOR (Signature) (Print name and title below) (Print name and title below)

Date: Date:

VENDOR

CLASSIFICATION A B C D E F G

Construction

Maintenance

Purchase of Lease of

Merchandise or Equipment

Professional

Services

Property Leased to Others or

Use of Facilities or

Grounds

Concessionair

Livery

All Purpose Public Entity

Contracts

COMP. GENERAL

LIABILITY

$1,000,000

CSL

$2,000,000 Aggregate

$1,000,000 CSL

$2,000,000 Aggregate

$1,000,000

CSL

$2,000,000 Aggregate

$1,000,000

CSL

$2,000,000 Aggregate

$1,000,000

CSL

$2,000,000 Aggregate

$1,000,000

CSL

$2,000,000 Aggregate

$1,000,000

CSL

$2,000,000 Aggregate

- Prem & Ops. INCLUDE INCLUDE INCLUDE INCLUDE INCLUDE INCLUDE

-Prods. & Compl.

Ops. INCLUDE

INCLUDE INCLUDE INCLUDE INCLUDE INCLUDE

-Independent Contractor INCLUDE

INCLUDE INCLUDE INCLUDE INCLUDE INCLUDE

-Contractual INCLUDE INCLUDE INCLUDE INCLUDE INCLUDE INCLUDE

-Broad Form Property Damage

INCLUDE

Comprehensive Form Not Required

- X, C, U

- Personal Injury

AUTO LIABILITY

$1,000,000

CSL

$1,000,000

CSL

$1,000,000

CSL

$1,000,000

CSL

$1,000,000

CSL

$1,000,000

CSL

- Owned INCLUDE INCLUDE INCLUDE INCLUDE INCLUDE INCLUDE

- Hired INCLUDE INCLUDE INCLUDE INCLUDE INCLUDE INCLUDE

-Non-Owned INCLUDE INCLUDE INCLUDE INCLUDE INCLUDE INCLUDE

Excess or Umbrella Liability $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $5,000,000 $1,000,000

Workers Comp. & Employers Liab STATUTORY STATUTORY STATUTORY STATUTORY STATUTORY STATUTORY

DISABILITY

BENEFITS STATUTORY STATUTORY STATUTORY STATUTORY STATUTORY STATUTORY

PROFESSIONAL

LIABILITY

$1,000,000

PROF/POLLUTION

LIABILITY $1,000,000 $1,000,000* $1,000,000* $1,000,000* $1,000,000* $1,000,000* $1,000,000*

CYBER LIABILITY $1,000,000* $1,000,000* $1,000,000 $1,000,000* $1,000,000* $1,000,000* $1,000,000*

* Cybersecurity coverage is required when vendor/contractor has access to the network, IT systems and/or data. The County Attorney may waive such requirement if vendor/contractor is able to demonstrate there is no liability. Professional/Pollution Liability coverage is required of “Construction &

Maintenance”. The County Attorney may waive such requirement if other vendor classifications are able to demonstrate there is no Pollution Liability. County of Genesee to be named as additional insured.

Must be listed on the ACORD. Updated 12/2024.

Attachment A – Bid # 2026-16

SPECIFICATIONS:

Brand Names:

Brand name(s) and /or catalog number(s) are given (if used) for the purpose of identification and to denote the standard of quality designated, and do not, in any way, restrict bidders to a specific make and manufacturer. Bid on items if “equal quality or better” will be considered.

RING-O-MATIC

550 Jet Vac

Bid Specifications

COMPLY?

Description YES NO

Class :

Must be a portable, self - contained hydro excavation unit.

Equipped with a Tier 4 Final Industrial Diesel Engine, 550 -gallon spoils tank, and 2 x 100 - gallon fresh water tanks.

Construction :

Blower, water pump, and hydraulic system must be powered by the same engine and contain within an enclosed and lockable compartment.

Entire system must come trailer - mounted with curbside controls.

Maximum total width 85in.

Maximum total length 236in.

Maximum total height 86in.

Frame must be made out of a minimum of 6” heavy duty Formed - Channel.

Trailer Frame is equipped with 2 x 6,000lbs rated axles with total of 12,000lbs axle capacity.

Machine must be equipped with a properly rated, greaseable tongue jack with spring assist retraction.

Machine must be equipped with at a minimum of 4 heavy duty D - Rings for chain tie down, located on the frame.

Trailer Frame must be equipped with an easy adjust pintle hitch.

Trailer Frame must be equipped with two towing safety chains bolted to the frame.

Trailer must be equipped with never adjust electric brakes with a break away safety cable.

Tires must be 235/75 R 17.5 Load Range H.

Trailer must be equipped with a proper VIN tag from original manufacturer with Date stamp of production, VIN Number, and GVWR rating.

Trailer Frame must be equipped with license plate holder with light.

Engine Package / Control Panel :

Engine must be EPA Tier 4 Final Compliant, liquid - cooled diesel with electric start housed inside a fully enclosed and lockable compartment.

Tier 4 Final Industrial Diesel must produce a minimum of 49 horsepower .

Engine Power Pack must be lined with sound dampening material to reduced total machine running d ecibels.

Engine fuel tank capacity must be a minimum of 28 gallons.

Engine must have an electronic Throttle Control.

Engine must have a Digital Display Screen.

Engine must have a Lockable Control Panel.

Engine compartment must have lockable power pack doors.

Control Panel must be located on the curbside of the unit.

Engine must have a remote oil drain port or drain hose.

Control Panel must be equipped with a 12V charging port.

Control Panel must be equipped with a light.

Engine must be equipped with a 12 - volt electrical system, Battery must 12 volts and have a minimum of 800 CCA.

Trailer must have a strobe light mounted at tallest point on unit and two led work lights with on/off switches located in control panel.

Control panel must be equipped with an Anti - freeze button that overrides the low water shutoff system.

Blower (Vacuum) system :

Blower must be a dual - lobe, oil bath bearing, positive displacement blower.

Blower must be rated at a minimum of 1000 CFM and 15”

HG.

Blower to Engine belt must have an auto - tensioner pulley.

Blower is equipped with a manual or electric 4 - Way valve to be able to pressurize the system (reverse flow/pressure offload).

Blower system is equipped with remote grease zerks for the 4 - way valve.

Blower system is equipped with a high dissipative and multi - chamber silencer, attached for blower exhaust located behind engine compartment within the frame.

Silencer must exhaust under frame.

Blower system must be equipped with vacuum gauge.

Blower (Vacuum) Filtration system :

Blower must be protected by a baghouse that contains a wet/dry filter(s) with filtration rate down to .3 - .5 Micron and has a minimum filter media area of 105ft².

Blower filtration system must have a large particle/dust chamber with a removable drain cap or valve.

Blower filtration system must be capable of withstanding a pressurized system to blow out filters through the drain port or valve.

Filter(s) within the baghouse must be easily accessible and can be removed with minimum tooling required.

Filter(s) must be able to be rinsed with water and reused when dry.

Water system :

Machine must be equipped with a water pump that has a minimum rating of 6 GPM flow and 4,000 PSI.

Water system must be equipped with a pressure gauge.

Machine must be equipped with 2 x 100 - gallon water tanks plumbed together and to the pump.

Machine must be equipped with a low water shutoff switch that is wired into the water pump for auto shut - off.

Water system must be equipped with a remote drain valve.

Water pump must be run through an unloader valve.

Water pump must be equipped with an electronic clutch.

Machine must include 50’ x 3/8” of high - pressure hose rated at 4,000psi on a lockable hose reel located on the curbside rear of the machine.

Machine must be equipped with a quick connect water recirculation port.

Machine must be equipped with a minimum 5 - gallon antifreeze system.

Machine must be equipped with a minimum of two water pump switches, one located in the main control panel and the second switch located on the rear curb side of the machine.

Machine water system must be equipped with a “Y - Strainer” with replaceable screen filter.

Hydraulic system :

Hydraulic system must be equipped with a mechanical gear driven hydraulic pump.

Spoils Tank must be equipped with two hydraulic tilt cylinders with curb side controls.

Spoils Tank Door must be equipped with a hydraulic power door lock with curb side controls. All locks and door components must be located on the outside of the door/spoils tank.

Spoils Tank Door must be able to open 90° to the tank.

Spoils Tank Door must be a full tank diameter, rear opening door.

Hydraulic system must have an electronic shut - off located in control panel.

Hydraulic Boom :

Machine must be equipped with a 8- Key Wireless Boom

Remote (Controls hydraulic boom Swing, Lift/Lower, and

Extension/Retraction functions .

Vacuum Tank :

Tank must be a 500 Gallon Spoils capacity tank.

Tank must have a minimum of one fluid level indicator (Sight Glass) in the rear door.

Tank must have a 4” inlet valve and a 6” drain valve. The inlet valve must be equipped with a 3” or 4” Bauer or Camlock Connection.

Tank Door must include storage for suction hose.

Suction Hose storage located on rear door, must be fully accessible so the hose can be removed or put into storage from the curbside or rear of the trailer.

Tooling/Potholing Equipment :

Machine must be equipped with a 3” or 4” x 5’ DiElectric suction tube that has a Bauer or Camlock style connection.

Machine must be equipped with a 5’ potholing lance with a rotary turbo nozzle with a minimum rating of 6 GPM and 4000 PSI, equipped with a quick connect coupler.

Machine must be equipped with a low GPM and low PSI flexible washdown gun, equipped with a quick connect coupler.

Machine must be equipped with a minimum of 50’ of industrial - rated 3” or 4” suction hose with Bauer or Camlock connections.

Machine must be equipped with a tooling storage rack.

Bid will also include delivery of all manufacturers and/or suppliers PRINTED parts and service manuals and guides.

The trailer shall be delivered with two (2) sets of complete tires and wheels to match the tires and wheels on the trailer.

Additional Comments:

BID BONDS

FEDERAL FUNDING AGENCY MANDATORY TERMS AND

CONDITIONS FOR PROCUREMENTS

Applicable to all federally funded or reimbursed procurement contracts or PO’s entered into by The County of

Genesee.

I. REMEDIES

Any contracts for more than the simplified acquisition threshold, currently set at $250,000, must include bonds to provide remedy in instances where contractors violate or breach contract terms. Bonds will be required in the following amounts:

• Bid guarantee- 5% of total contract cost

• Performance Bond- 100% of total contract cost

• Payment Bond- 100% of total contract cost

If purchase is made using a NYS OGS contract: Remedies for Contractor failure to observe or perform any term or condition shall be as provided in the NYS OGS centralized contract (if applicable), including all appendices.

II. TERMINATION FOR CAUSE AND CONVENIENCE

Any contract entered into pursuant to a Bid/RFP may be terminated at any time during the term of the contract by the County of Genesee through notification in writing to the other party via certified mail of the desire to cancel.

Such notice shall be serviced not less than thirty (30) days prior to the desired termination date.

In addition, if purchase is made using a NYS OGS contract: Termination for cause and convenience will be in accordance with Termination, Appendix B, General Specifications, if a statewide centralized contract, and Section

5, Copeland Anti-Kickback Act, of this document.

III. EQUAL EMPLOYMENT OPPORTUNITY

During the performance of this contract, the contractor agrees as follows:

1. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

3. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.

4. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

5. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

6. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

7. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of

September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

8. The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of

September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:

Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the

United States to enter into such litigation to protect the interests of the United States.

The County of Genesee (herein after also referred to as “applicant”) further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract.

The County of Genesee agrees that it will assist and cooperate actively with the administering agency and the

Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.

The County of Genesee further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the

Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to

Part II, Subpart D of the Executive Order.

In addition, The County of Genesee agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.

IV. COMPLIANCE WITH THE DAVIS-BACON ACT

(NOT APPLICABLE TO CONTRACTS USING PUBLIC ASSISTANCE FUNDING)

(APPLICABLE TO ALL OTHER CONSTRUCTION CONTRACTS IN EXCESS OF $2000)

1. All transactions regarding this contract shall be done in compliance with the Davis-Bacon Act (40

2. U.S.C. 3141- 3144, and 3146-3148) and the requirements of 29 C.F.R. pt. 5 as may be applicable. The contractor shall comply with 40 U.S.C. 3141-3144, and 3146-3148 and the requirements of 29 C.F.R. pt. 5 as applicable.

3. Contractors are required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor.

4. Additionally, contractors are required to pay wages not less than once a week.

V. COMPLIANCE WITH THE COPELAND “ANTI-KICKBACK” ACT

(NOT APPLICABLE TO CONTRACTS USING PUBLIC ASSISTANCE FUNDING)

(APPLICABLE TO ALL OTHER CONSTRUCTION CONTRACTS IN EXCESS OF $2000)

1. Contractor. The contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of

29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract.

2. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clause above and…