UW-Oshkosh Drums for Marching Band

The University of Wisconsin-Oshkosh is conducting a competitive bid for percussion instruments to support its newly developing marching band program. Specifically, the procurement seeks 33 line items of Yamaha drums, including 11 marching snare drums (MS9414 Series), 5 tenor drums (8300 Field Corps Series), and 7 marching bass drums ranging from 16 to 32 inches, along with associated equipment such as drum carriers, hardware stands, protective cases, and drum covers. All instruments must be quoted in white color, with strict delivery requirements targeting January 15, 2022. The bid solicitation (JJC-22-321) was posted on November 18, 2021, with written questions due by November 29, 2021, and final bids required by December 2, 2021, at 2:00 p.m. CST. Evaluation criteria will focus on the lowest extended net total price for individual line items, with consideration given to the bidder's ability to meet delivery timelines and overall best interests of the university. The initial contract term will run from January 1, 2022, or the date of award through December 31, 2022.

The procurement includes a 5% price preference for Disabled Veteran-Owned Businesses (DVBs) and Minority Business Enterprises (MBEs), providing some additional opportunity for diverse vendors. Bidders must submit proof of current insurance, comply with Wisconsin tax requirements, and provide three client references from comparable-sized institutions. Vendors must quote prices on a firm basis for one year, with pricing in U.S. dollars reflecting governmental and educational discounts. The university reserves the right to adjust quantities as needed and does not guarantee any specific purchase volume. Payment terms are set at Net 30 following acceptance and testing of delivered items. Based on the Letter of Intent dated December 15, 2021, Heid Music was selected as the preferred vendor for this procurement. While specific budget details are not explicitly stated, the comprehensive nature of the drum and equipment procurement suggests a significant investment in the university's new marching band program.