UW bothell music license service for video projects

The University of Washington Bothell's Marketing and Communications department is seeking a music/sound effects licensing service through Request for Quotation (RFQ) #713066. This procurement aims to secure a comprehensive music licensing solution for video projects across various communication and marketing platforms, including web, digital ads, TV, cTV, and OTT. The selected vendor will provide a music library with royalty-free or licensed tracks that can be accessed through a shared departmental email by one to two users. Key deliverables include a comprehensive music licensing platform with full track ownership and a flexible licensing model. The RFQ was originally released on April 8, 2025, with written inquiries due by April 22, 2025, at 12:00 PM PST, and proposals due on June 3, 2025, at 12:00 PM PST. Vendors must submit their proposals electronically through the Workday Strategic Sourcing (WSS) system and provide a URL to their music library for review. Evaluation criteria will focus on the vendor's ability to meet the university's diverse video production needs, with an emphasis on accessibility, cost-effectiveness, and comprehensive licensing options.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract is structured for a one-year or two-year term, with an estimated total value of $10,000 for the two-year period. Vendors are required to submit a detailed pricing breakdown, completed and signed Attachment D and E, and documentation demonstrating how their proposed service meets the specified requirements. The University reserves the right to modify the timeline and will notify bidders of any changes through the WSS system. Potential bidders are advised to create a profile on the platform, with a caution against multiple entries for the same company. The music licensing service must be available no later than June 9, 2025. While no incumbent vendors are mentioned, the RFQ indicates that proposed edits to the University's General Terms and Conditions will be reviewed and negotiated with the apparent successful bidder after the initial selection process.