UW bothell music license service for video projects

The University of Washington Bothell's Marketing and Communications department is seeking a music and sound effects licensing supplier through Request for Quotation and Qualifications (RFQ) #713066. The procurement aims to secure a comprehensive music licensing solution for video projects across various communication platforms, including organic web, paid digital ads, TV, cTV, and OTT channels. Specific requirements include a music library that allows one to two departmental users to access licensing through a shared email, with a flat fee structure and payment of royalties to artists and composers. Key objectives include obtaining a licensing service that supports diverse video production needs without requiring additional assets beyond music and sound effects. The solicitation timeline indicates written inquiries are due by 04/22/2025 at 12:00 PM PST, with proposal submissions required by 05/06/2025 at 12:00 PM PST. All procurement activities will be conducted exclusively through the University of Washington's Workday Strategic Sourcing (WSS) system, with potential bidders required to create a profile in the online platform to access and submit proposals.

The RFQ does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The estimated contract value is approximately $10,000 for a one to two-year term, with the licensing platform supporting a shared departmental access model. No incumbent vendors are mentioned in the documentation, and no specific integration requirements with existing infrastructure are outlined. Bidders should note that the evaluation process will not include individual bidder meetings, and any proposed modifications to general terms and conditions will be reviewed with the apparent successful bidder after the initial award. Potential suppliers must carefully navigate the Workday Strategic Sourcing platform, ensuring accurate profile information and correct time zone settings to prevent submission complications. The University reserves the right to modify the procurement timeline and will communicate any changes through the WSS system.