UTV with 1, 000 CC diesel engine

The West Virginia Division of Forestry, operating under Ritchie County jurisdiction, has issued a Request for Quotation (RFQ) for the procurement of one Utility Task Vehicle (UTV) with a 1,000 cubic centimeter diesel engine. The solicitation seeks a single unit-price quote for a UTV equipped with a liquid-cooled, fuel-injected diesel engine, minimum 9-gallon fuel tank capacity, hydraulic disc brakes, steel front bumper, four-wheel drive with differential lock capability, three-person seating capacity, and a 1,000-pound capacity dump bed. Additional mandatory specifications include 6-ply minimum rating tires, minimum 12-inch ground clearance, integrated skid plates and CV joint protection, and a speedometer with odometer. The contract will be awarded to the vendor offering the lowest overall total cost for a vehicle meeting all specified requirements. Vendors must submit technical questions by 4:00 PM on November 7, 2017, with bid closing at 1:30 PM on November 14, 2017. The selected vendor must deliver the UTV within 30 working days of receiving a purchase order on an F.O.B. destination basis to the Division of Forestry at 61 Fifth Street, Building 1, Suite 201, Buckhannon, West Virginia 26201. The contract requires a minimum one-year warranty and full compliance with all West Virginia state payment procedures.

West Virginia has established vendor preference opportunities under State Code 5A-3-37, allowing qualified vendors to receive preference considerations ranging from 2.5% to 5% based on residency status, employment criteria, or veteran ownership status, as well as additional consideration for certified small, women-, and minority-owned businesses. All vendors must execute a Purchasing Affidavit certifying they are not in default on monetary obligations exceeding one thousand dollars in aggregate to the state or political subdivisions, including payroll taxes, property taxes, sales and use taxes, and other outstanding fines or fees, with limited exceptions for contested taxes or approved payment plans in compliance. Vendors must also certify vendor preference eligibility at time of bid submission and maintain such eligibility throughout the contract term, with the state retaining authority to rescind contracts or assess penalties up to 5% of the bid amount for non-compliance. No incumbent vendors, existing contractors, or integration requirements with current infrastructure are specified in this solicitation. The specific award value or budget range for this procurement has not been disclosed in the available documentation; interested vendors should contact Sheila L. Hannah at (304) 957-2076 or sheila.l.hannah@wv.gov for additional information regarding pricing parameters or budget constraints.