Utility Vehicle (Side by Side) for Pruntytown CC

The State of West Virginia Division of Corrections and Rehabilitation issued a Request for Quotation (RFQ) for the procurement of one utility vehicle (side-by-side) for Pruntytown Correctional Center located in Grafton, West Virginia, under solicitation number PTY2000000009. The deliverable is a single utility vehicle equivalent to or equal to a Polaris Ranger XP 900 EPS Sage Green, with mandatory specifications including a liquid-cooled 875cc minimum 4-stroke twin cylinder DOHC engine with electronic fuel injection, automatic PVT transmission with shaft final drive, 10-gallon fuel tank capacity, 3-person seating capacity, 1,500 lbs payload capacity, 2,000 lbs hitch towing capacity with standard 2-inch receiver hitch, 4-wheel hydraulic disc brakes, LED trail lighting, electronic power steering, a heavy duty 4,500 lbs winch, and a utility bed measuring minimum 36.5 x 54 x 11.5 inches with 1,000 lbs capacity. The vehicle must be delivered F.O.B. destination to Pruntytown Correctional Center within 14 calendar days of receiving the purchase order, with the vendor responsible for all shipping costs and risk of loss during transit. The solicitation was posted on September 5, 2019, with a question deadline of September 11, 2019, and responses due by September 19, 2019, at 4:00 p.m. Award will be made to the vendor offering the lowest overall total cost meeting all specified requirements, and vendors must submit complete pricing information using the provided Exhibit A pricing page or face potential disqualification. Interested vendors should contact Tina M. Desmond at (304) 265-6111 or tina.m.desmond@wv.gov for additional information.

The solicitation contains no specific set-asides or restrictions limiting responses to particular organization types or disadvantaged enterprises, and no incumbent vendor information or current contractor details are provided in the procurement documents. Vendors must be properly registered with the West Virginia Purchasing Division prior to contract award and must furnish proof of any licenses, certifications, or permits required by applicable state and local laws, maintaining compliance throughout the contract term. All vendors must execute a Purchasing Affidavit affirming under penalty of law that they meet specific financial and employment eligibility criteria, including that they are not in default on monetary obligations to the state or its political subdivisions, and that neither they nor their related parties owe debts exceeding one thousand dollars in the aggregate or are in employer default status. The contract is classified as a one-time purchase with no pricing details, budget range, or award value disclosed in the solicitation documents. Vendors are responsible for all applicable sales, use, and personal property taxes arising from the contract, and payment will be processed according to West Virginia state procedures only after delivery and acceptance of goods, with invoices submitted in arrears.