Specs - UTV 9-5-19.docx
DOCX document 24 KB Posted
- Attached to
- Utility Vehicle (Side by Side) for Pruntytown CC
- Solicitation number
- ARFQ 0608 PTY2000000009 1
- Issued by
- Summers County, West Virginia
About this file
This is a Request for Quotation specifications document issued by the West Virginia Division of Corrections and Rehabilitation for a one-time purchase of a single utility vehicle (side-by-side). The contract item must be equivalent to or equal to a Polaris Ranger XP 900 EPS Sage Green and must meet numerous mandatory specifications including a liquid-cooled 875cc minimum 4-stroke twin cylinder DOHC engine with electronic fuel injection, automatic PVT transmission with shaft final drive, utility bed measuring minimum 36.5 x 54 x 11.5 inches with 1,000 lbs capacity, 10-gallon fuel tank capacity, 12-inch minimum ground clearance, 1,500 lbs payload capacity, 3-person seating capacity, 81-inch wheelbase, 4-wheel hydraulic disc brakes, 2,000 lbs hitch towing capacity with standard 2-inch receiver hitch, comprehensive instrumentation package, LED trail lighting, electronic power steering, specific tire specifications (25 x 10-12 front and 25 x 11-12 rear), stamped steel wheels, sport roof, hinged window doors, full glass windshield with wipers and washers, rear view mirror, heater and defrost kit, and heavy duty 4,500 lbs winch. The item must be delivered to Pruntytown Correctional Center and Jail in Grafton, West Virginia within 14 calendar days of receiving a purchase order.
The contract will be awarded to the vendor offering the lowest overall total cost meeting all specified requirements. Vendors must complete the pricing page in full, with incomplete submissions subject to disqualification. Payment shall be processed according to West Virginia state procedures, and the vendor must deliver the vehicle F.O.B. destination at the agency's location. The vendor is responsible for all shipping costs and bears the risk of loss during transit. Unacceptable items must be returned at vendor expense with either replacement, credit, or full refund at the agency's discretion. Vendor default includes failure to provide the contract item according to specifications, non-compliance with applicable laws and regulations, or failure to remedy deficient performance, with remedies including immediate contract cancellation and other legal remedies available to the agency.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Terms & Conditions - Utility Vehicle 9-5-19.pdf | ||
| EXHIBIT A Pricing Page - Utility Vehicle - PCCJ 9-5-19.xlsx | XLSX spreadsheet | |
| Final_ARFQ_0608_PTY2000000009_1_ARFQ_FORM.PDF | ||
| Purchasing Affidavit.pdf |
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Text version
REQUEST FOR QUOTATION
UTILITY VEHICLE (Side by Side)
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Division of Corrections and Rehabilitation, Pruntytown Correctional Center and Jail, Agency, is soliciting bids to establish a contract for the one-time purchase of a Utility Vehicle (Side by Side). The facility is located at: Pruntytown Correctional Center and Jail, 2006 Trap Springs Road, Grafton, WV 26354.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Contract Item” means Utility Vehicle (Side by Side) more fully described by these specifications.
2.2 “Pricing Page” means the pages contained in wvOasis, or attached hereto as Exhibit A, upon which Vendor should list its proposed price for the Contract Item.
2.3 "Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Agency.
3. GENERAL REQUIREMENTS:
3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.
3.1.1 One (1) Utility Vehicle (Side by Side), equivalent or equal to the Polaris Ranger XP 900 EPS Sage Green.
3.1.1.1 Utility Vehicle (Side by Side) engine must be liquid cooled.
3.1.1.2 Utility Vehicle (Side by Side) must have a minimum 875cc engine.
3.1.1.3 Utility Vehicle (Side by Side) must have a minimum of AWD/2WD and turf mode drive system.
3.1.1.4 Utility Vehicle (Side by Side) must have a minimum of 4-stroke twin cylinder DOHC engine.
3.1.1.5 Utility Vehicle (Side by Side) must have electronic fuel injection.
3.1.1.6 Utility Vehicle (Side by Side) must have an automatic PVT/H/L/N/R/P transmission with a shaft final drive.
3.1.1.7 Utility Vehicle (Side by Side) must come with a utility bed that is a minimum of 36.5 x 54 x 11.5 inches (LxWxH).
3.1.1.8 Utility Vehicle (Side by Side) must have a minimum box capacity of 1,000 lbs.
3.1.1.9 Utility Vehicle (Side by Side) must have a minimum fuel capacity of 10 gallons.
3.1.1.10 Utility Vehicle (Side by Side) must have a minimum ground clearance of 12 inches.
3.1.1.11 The Utility Vehicle (Side by Side) must have a minimum overall vehicle size of 116.5 x 60 x 76 inches (LxWxH).
3.1.1.12 The Utility Vehicle (Side by Side) must have a minimum payload capacity of 1,500 lbs.
3.1.1.13 The Utility Vehicle (Side by Side) must have a minimum of three (3) person capacity.
3.1.1.14 The Utility Vehicle (Side by Side) must have a minimum wheelbase of 81 inches.
3.1.1.15 The Utility Vehicle (Side by Side) must have 4-wheel hydraulic disc brakes with dual-bore front calipers.
3.1.1.16 The Utility Vehicle (Side by Side) must have a park in-transmission parking brake.
3.1.1.17 The Utility Vehicle (Side by Side) must have engine braking.
3.1.1.18 The Utility Vehicle (Side by Side) must have a front suspension with dual A-Arm 10 inch travel front suspension.
3.1.1.19 The Utility Vehicle (Side by Side) must have a minimum of 2,000 lb hitch towing rating.
3.1.1.20 The Utility Vehicle (Side by Side) must have a standard 2 inch receiver hitch type.
3.1.1.21 The Utility Vehicle (Side by Side) must have a minimum of instrumentation that includes single analog dial w/ 2”LCD rider information center, Speedometer, Tachometer, Odometer, Tripmeter, Clock, Hour Meter, Gear Indicator, Fuel Gauge, Coolant Temperature, Volt Meter, Service Indicator and Codes, Seatbelt Reminder Light, and DC Outlet.
3.1.1.22 The Utility Vehicle (Side by Side) must have a minimum of 55W low / 60W high, LED trail lighting.
3.1.1.23 The Utility Vehicle (Side by Side) must have a minimum of standard tilt steering.
3.1.1.24 The Utility Vehicle (Side by Side) must have electronic power steering.
3.1.1.25 The Utility Vehicle (Side by Side) must have 25 x 10 – 12; 489 front tires and 25 x 11 – 12; 489 rear tires.
3.1.1.26 The Utility Vehicle (Side by Side) must have a minimum of stamped steel wheels.
3.1.1.27 The Utility Vehicle (Side by Side) must have a sport roof.
3.1.1.28 The Utility Vehicle (Side by Side) must have hinged window doors – poly.
3.1.1.29 The Utility Vehicle (Side by Side) must have a full glass windshield.
3.1.1.30 The Utility Vehicle (Side by Side) must have a windshield wiper and a washer kit.
3.1.1.31 The Utility Vehicle (Side by Side) must have a rear view mirror.
3.1.1.32 The Utility Vehicle (Side by Side) must have a heater and a defrost kit.
3.1.1.33 The Utility Vehicle (Side by Side) must have a minimum of a heavy duty 4,500 lb winch.
4. CONTRACT AWARD:
4.1 Contract Award: The Contract is intended to provide the Agency with a purchase price for the Contract Item. The Contract shall be awarded to the Vendor that provides the Contract Item meeting the required specifications for the lowest overall total cost as shown on the Pricing Page.
4.2 Pricing Page: Vendor should complete the Pricing Page by giving their best price for the Contract Item in the Solicitation. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor's bid being disqualified.
Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.
5. PAYMENT:
5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
6. DELIVERY AND RETURN:
6.1 Shipment and Delivery: Vendor shall ship the Contract Item immediately after being awarded the Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Contract Item within fourteen (14) calendar days after receiving a purchase order or notice to proceed. Contract Item must be delivered to Agency at Pruntytown Correctional Center and Jail, 2006 Trap Springs Road, Grafton, WV 26354.
6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Item will be delayed for any reason. Any delay in delivery that could cause harm to the Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Item from a third party.
6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Item F.O.B. destination to the Agency's location.
6.4 Return of Unacceptable Items: If the Agency deems the Contract Item to be unacceptable, the Contract Item shall be returned to Vendor at Vendor's expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that the Contract Item is unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency's location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency's discretion.
6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within thirty (30) days of receipt, F.O.B. Vendor's location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Contract Item shall be deemed to be in resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor's customary restocking fee or 5% of the total invoiced value of the returned items.
7. VENDOR DEFAULT:
7.1 The following shall be considered a Vendor default under this Contract:
7.1.1 Failure to provide the Contract Item in accordance with the requirements contained herein.
7.1.2 Failure to comply with other specifications and requirements contained herein.
7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Item provided under this Contract.
7.1.4 Failure to remedy deficient performance under request.
7.2 The following remedies shall be available to Agency upon default.
7.2.1 Immediate cancellation of the Contract.
7.2.2 Immediate cancellation of one or more release orders issued under this Contract.
7.2.3 Any other remedies available in law or equity.
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