Utility Vehicle (Side by Side) for Pruntytown CC

The State of West Virginia, Division of Corrections, through Pruntytown Correctional Center in Summers County, issued a Request for Quotation (RFQ) on August 21, 2019, for the procurement of one utility vehicle (side-by-side model) to be delivered to the facility located at 2006 Trap Springs Road, Grafton, West Virginia 26354. The procurement seeks a single UTV unit meeting specified technical requirements including four-wheel drive capability, defined engine specifications, seating capacity, suspension systems, tire specifications, payload capacity, ground clearance, brake systems, and operational safety components. Vendors must submit unit pricing and total price using commodity code 25101940 on the designated pricing exhibit form, which requires submission of company name, address, contact details, Federal Employer Identification Number (FEIN), and authorized signature. The solicitation closing date was September 4, 2019, at 4:00 p.m., with a questions deadline of August 28, 2019. Responses should be directed to the Business Office at Pruntytown Correctional Center, with inquiries directed to Tina M. Desmond at (304) 265-6111 or tina.m.desmond@wv.gov. All offers are subject to the terms and conditions established in the solicitation documents, which address payment terms, insurance requirements, warranty obligations, compliance standards, indemnification requirements, equipment maintenance, liability coverage, and adherence to applicable federal, state, and local regulations.

Vendors responding to this procurement must complete and submit a Purchasing Affidavit affirming their eligibility under penalty of perjury, with the form requiring completion by an authorized company representative and notarization before submission. For this non-construction contract, vendors and related parties must affirm they do not owe debts exceeding one thousand dollars in aggregate and are not in employer default, unless the vendor has contested the debt through appropriate channels or entered into an approved payment plan in good standing. The affidavit defines "related party" as any individual, corporation, partnership, or business entity with blood, marriage, ownership, or contractual relationships to the vendor that would receive five percent or more of the total contract benefit. No set-aside designations, incumbent vendor information, or contract award values are specified in the available documentation. The procurement documents do not indicate incumbent contractors, required infrastructure or technology integration, or a specific budget range for the vehicle acquisition, suggesting that award will be made to the vendor submitting the lowest responsive quotation meeting the technical specifications and contractual requirements.