Utility landscape and grounds maintenance- effluent disposal sites

The City of Palm Coast in Flagler County, Florida, is soliciting bids for Utility Landscape and Grounds Maintenance Services through Invitation to Bid #ITB-UT-26-02, focusing on maintaining landscaping and grounds at two effluent disposal sites totaling 97 acres (67-acre north site and 30-acre south site on Old Kings Road South). A mandatory site visit is scheduled for October 15, 2025, at 2 Utility Drive, Palm Coast, and only vendors attending this visit will be permitted to submit bids. The procurement is for a one-year contract with options for two additional one-year renewals, contingent upon mutual agreement. Bidders must submit comprehensive electronic proposals through the City's Bonfire Procurement Portal by October 30, 2025, at 2:00 PM, including a Price Schedule, References, and completed Forms 1-8. Evaluation will be based on lowest price for a responsive and responsible bidder, with bids to be submitted on a lump sum monthly basis. Vendors must provide detailed references and comply with various municipal contract requirements.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged businesses, though the City does mention a local business preference policy that may provide advantages to local vendors. Bidders must demonstrate comprehensive insurance coverage, including workers' compensation, commercial general liability, business auto policy, and professional liability insurance with specified minimum coverage amounts. All vendors must comply with E-Verify requirements and anti-discrimination regulations. While specific budget ranges are not disclosed, the contract involves maintaining extensive landscaped areas across two utility sites. Technical submission requirements include using compatible web browsers (Microsoft Edge, Google Chrome, Mozilla Firefox) and adhering to specific file upload protocols. Vendors will receive email confirmation of their submission with a unique confirmation number, and technical support is available through Bonfire's support channels to assist with the submission process.