1-ITB-UT-26-02 Advertisement.pdf
PDF 213 KB Posted
- Solicitation number
- ITB-UT-26-02
- Issued by
- Flagler County, Florida
About this file
This is an Invitation to Bid (ITB) issued by the City of Palm Coast for Utility Landscape and Grounds Maintenance Services, identified as Bid #ITB-UT-26-02. The City is seeking a contractor to provide landscape maintenance services with a mandatory site visit on Wednesday, October 15, 2025, at 8 AM located at 2 Utility Drive, Palm Coast. The resulting contract will be for one (1) year with options for two (2) additional 1-year renewals, contingent upon mutual consent. Interested vendors must submit their electronic bids through the City's Procurement Portal by October 30, 2025, at 2:00 PM, and only vendors who attend the mandatory site visit will be permitted to submit a bid.
The solicitation documents are available at no cost through the City's Procurement Portal, and all submissions must be made electronically. The City reserves the right to reject all submittals, waive formalities, solicit new bids, or abandon the project entirely. Bidders are prohibited from contacting any City staff, Council members, or the City Manager regarding the solicitation prior to formal presentation and City Council vote. Questions about the solicitation must be submitted in writing through the portal at least seven (7) calendar days before the bid deadline, and potential bidders are advised to check the portal for any addenda at least three (3) calendar days before the deadline to ensure responsiveness.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-ITB-UT-26-02 Submission Instructions.pdf | ||
| 3-ITB-UT-26-02 Project Manual draft .pdf |
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Text version
CITY OF PALM COAST
INVITATION TO BID
FOR
LANDSCAPE AND GROUNDS MAINTENANCE
Bid #: ITB-UT-26-02
GENERAL DESCRIPTION: The City of Palm Coast intends to secure Utility Landscape and Grounds Maintenance Services. There will be a MANDATORY Site Visit required and only vendors who attend the Mandatory Site Visit will be allowed to submit a bid. The resulting contract will be one (1) year with two (2) additional 1-year renewals, upon mutual consent.
BID/PROPOSAL SOLICITATION DOCUMENTS: Solicitation documents are available at no-cost through the City’s Procurement Portal at (https://palmcoastgov.bonfirehub.com/portal).
SUBMITTALS: Responses must be submitted electronically through the portal by the specified time and date.
No other method of submission will be allowed or considered (i.e. mailed, emailed, or hand delivered).
CONTACT/QUESTIONS: The City’s Budget and Procurement Office is the main point of contact for this solicitation. Specific contact information can be found in the Project Manual. Bidders/Proposers – DO NOT contact any other Palm Coast staff, nor any member of the City of Palm Coast City Council, or City Manager, regarding this solicitation at any time prior to the bid/request having been formally presented to, and voted on by, the City Council. Any such contact shall be cause for rejection of your bid/request submittal. Any questions concerning the intent, meaning and interpretations of the solicitation documents including the draft agreement, must be requested in writing through the portal at least seven (7) calendar days prior to the due date.
ADDENDA: Should revisions to the solicitation documents become necessary; the City will post addenda on the portal. Bidders/Proposers must sign, date, and return all addenda with the bid/proposal submittals. Therefore, it is recommended that Bidders/Proposers check the portal at least three (3) calendar days before both Deadline dates below to verify information regarding addenda. Failure to do so could result in rejection of the bid/proposal submittal as unresponsive.
AWARD: All submittals will be evaluated by City staff in accordance with the criteria set forth in the solicitation documents. The City reserves the right to reject all submittals, to waive any formalities, and to solicit and re-advertise for new bids/proposals, or to abandon the project in its entirety.
QUESTION DEADLINE: October 23, 2025 AT 2:00 PM
MANDATORY SITE-VISIT: Wednesday October 15, 2025, beginning at 8AM, 2 Utility Drive, Palm Coast
BID/PROPOSAL DEADLINE: October 30, 2025 AT 2:00 PM PLEASE NOTE: IF A MANDATORY PRE-BID MEETING IS REQUIRED, ONLY THOSE CONTRACTORS ATTENDING THE
MANDATORY PRE-BID MEETING WILL BE ALLOWED TO SUBMIT BIDS.
https://palmcoastgov.bonfirehub.com/portal
PUBLIC OPENING: October 30, 2025 AT 2:00 PM, or shortly thereafter, at City of Palm Coast City Hall, 160 Lake Avenue, Palm Coast, Florida 32164. Attendance not required.
ADA INFORMATION: Persons with disabilities needing assistance to participate in any of the proceedings should contact the City Human Resource Office ADA Coordinator at 386-986-3718 at least forty-eight (48) hours in advance of the public opening, pre-bid meeting, or any other proceeding related to this bid/proposal.
FOR PUBLICATION ON WEDNESDAY, October 8, 2025
CITY OF PALM COAST
BUDGET AND PROCUREMENT OFFICE
160 LAKE AVENUE, PALM COAST, FL 32164
www.palmcoastgov.com
(386) 986-3730 http://www.palmcoastgov.com/
Bid #: ITB-UT-26-02
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