Utilities Lab Equipment with Installation, Training & Support

Pinellas County Utilities Department is seeking a comprehensive procurement for Utilities Lab Equipment through Invitation to Quote (ITQ) #23-0205-ITQ, specifically targeting a compact ion chromatograph with associated accessories, installation, training, and support. The solicitation requires a sophisticated scientific instrument package that includes a chemical suppressor, column heater, eluent degasser, intelligent conductivity detector, and an autosampler capable of processing samples ranging from 500 uL to 500 mL. Vendors must provide complete hardware, automation hardware, software, and supplementary supplies, with mandatory deliverables including workplace and environmental suitability assessment, system startup, comprehensive training, and a detailed installation record. The response deadline is firmly set for November 16, 2022, at 3:00 pm, with evaluation criteria focusing on responsive and responsible bidding that meets technical specifications. Vendors will be required to submit comprehensive documentation, including vendor reference forms detailing prior similar service experiences, with explicit instructions that Pinellas County Government references will not be accepted. The procurement process emphasizes thorough vendor vetting, requiring detailed company information, business history, and references from at least four customers who have received similar services.

The solicitation includes a Small Business Enterprise (SBE) program that provides first opportunity to qualified firms located in Pinellas, Hillsborough, Pasco, and Manatee Counties for contracts under $100,000. Eligible SBE vendors must have annual sales not exceeding $3 million for goods/services or $8 million for construction, and must not average more than 50 employees over three years. Comprehensive insurance coverage is mandatory, including workers' compensation, commercial general liability, and property insurance with specific liability limits. The county requires vendors to complete an Electronic Payment (ePayables) form, indicating willingness to accept credit card-based payments, with payment terms set at net 45 days in accordance with Florida Statute 218.73. While no specific incumbent vendor is mentioned, the solicitation suggests a competitive bidding process with potential contract value implied by the complexity of the requested laboratory equipment. Vendors must demonstrate technical capability, provide detailed references, and comply with all county procurement guidelines to be considered for this utilities laboratory equipment contract.