USGA Top Dressing Mix

Sarasota County is seeking quotes for a procurement of 75 tons of USGA Top Dressing Mix to be delivered to Twin Lakes Park at 6300 Clark Road in Sarasota, Florida, with an anticipated delivery date of approximately June 1, 2025. The procurement is being managed by the Parks, Recreation, and Natural Resources Department and will be conducted through an electronic bidding process via the ProcureNow portal. Bidders must provide comprehensive documentation including particle size analysis per ASTM tests, references demonstrating prior experience, and potential certifications. The solicitation requires all materials to be new, with no used or refurbished items accepted, and vendors must provide a warranty covering either one year from county acceptance or the standard manufacturer's warranty period, whichever is longer. Key evaluation criteria include responsiveness, vendor responsibility, and submission of the lowest total bid price, with a strict maximum budget of $50,000. The deadline for questions was May 14, 2025, at 5:00 PM, and final bid responses are due May 16, 2025, at 2:30 PM.

The contract appears to have no specific set-aside designations or restrictions on vendor types, suggesting open competition for qualified suppliers. The county reserves the right to purchase additional quantities at the quoted unit price within 30 days of award and potentially for up to one year if the vendor agrees to maintain initial pricing. The procurement contact is Destiny Gonzalez, who will oversee the bidding process. While no incumbent vendors are listed, the detailed technical specifications for the top dressing mix indicate precise requirements for particle size distribution across multiple categories including fine gravel, sand gradations, silt, and clay. The total procurement value is capped at $50,000, with line item quantities representing estimated needs rather than guaranteed purchase amounts. Vendors should note that all costs, including delivery, must be included in the quoted price, with no additional fees to be paid by the county beyond the initial bid price.