2025-QQ-481_QQ_Requirements.pdf
PDF 144 KB Posted
- Attached to
- USGA Top Dressing Mix
- Solicitation number
- 2025-QQ-481
- Issued by
- Sarasota County, Siesta Key CDP, Florida
About this file
This document is a Quick Quote Requirements (Products) file issued by Sarasota County, Florida, soliciting bids for a USGA Top Dressing Mix procurement. The county is requesting 75 tons of top dressing mix to be delivered to Twin Lakes Park at 6700 Clark Road, Sarasota, with a target delivery date of June 1, 2025, allowing flexibility of up to 5 days before or after the target date. The document outlines detailed specifications for the product, including precise particle size distribution requirements across multiple categories such as fine gravel, very coarse sand, coarse sand, medium sand, fine sand, very fine sand, silt, and clay.
The bidding process requires comprehensive documentation, including particle size analysis documentation per ASTM tests, references demonstrating prior experience, and potential certifications. The county stipulates that all products must be new and of the most current version, with no used or refurbished items accepted. The bidder will be responsible for providing a warranty for the materials, which will be in effect from the county's acceptance date for either one year or the standard manufacturer's warranty period, whichever is longer. The total cost must be inclusive of all expenses, including delivery, with no additional fees to be paid by the county beyond the quoted price.
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| File | Type | Posted |
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| USGA_Top_Dressing_Mix.pdf |
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Text version
QUICK QUOTE REQUIREMENTS (PRODUCTS)
Quick Quote Requirements – Products Revised 09/13/23 Page 1 of 4
1. SCOPE OF WORK
A. Product: USGA Top Dressing Mix
B. Qty: 75 tons
C. Delivered to Twin Lakes Park at 6700 Clark Road, Sarasota, FL 34241
D. Delivery Date: June 1, 2025 (target). Actual dates may be up to 5 days before or 5 days after.
2. USGA TOP DRESSING MIX SPECIFICATIONS
A. Product must comply with the particle size listed below: Particle size analysis documentation (per ASTM tests F-1632, D-422, D-4972) shall be provided by the Contractor within two business days of request.
3. PRODUCT REQUIREMENTS Not Applicable if checked
A. All product(s) supplied shall be as specified. Unless otherwise specified products shall be new, and of the most current product version/model.
Sarasota County shall not accept used, refurbished, or any other quality standard.
B. The Bidder shall supply product which complies with all applicable federal, state, and local laws and regulations.
4. REFERENCES Not Applicable if checked
A. Bidder must provide a minimum of references demonstrating experience providing the products specified in this Bid. All references must be provided using the reference form provided in OpenGov
Procurement.
B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.
Quick Quote Requirements – Products Revised 09/13/23 Page 2 of 4
C. Failure to provide required references at time of submittal may result in
Bidder being declared non-responsive.
D. Failure of references to verify required experience may result in Bidder being declared non-responsible.
5. LICENSES/CERTIFICATIONS Not Applicable if checked
Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.
Required Licenses:
Required Certifications: See Section 2
Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.
Failure to provide a copy of all required licenses and certifications within business days after request, may result in the Bidder being declared non-responsive.
6. INSURANCE REQUIREMENTS Proof of Insurance not required if checked
Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance
Requirements.
7. ALTERNATES Alternate Products not acceptable if checked
A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.
B. To be considered, alternates must be submitted to the Contact listed in
OpenGov Procurement no later than at .
8. DELIVERY REQUIREMENTS Not Applicable if checked
A. Product shall be delivered to this Location:
B. Delivery Timeframe:
Must be delivered by June 1, 2025 (target). Actual date may be up to 5 days before or 5 days after.
Delivery date shall be determined by mutual agreement and indicated on the Purchase Order.
Quick Quote Requirements – Products Revised 09/13/23 Page 3 of 4
Must be delivered no more than days after receipt of a County
Purchase Order.
C. Unless otherwise noted in Section 1, delivery shall be Free On Board (FOB) destination. Sarasota County will not pay freight or express charges.
9. TRAINING Not Applicable if checked
The Bidder, manufacturer, and/or authorized training representative shall provide training as described below.
10. PRODUCT ACCEPTANCE Not Applicable if checked
A. Following delivery Sarasota County will inspect and determine if the delivery/installation of the product is acceptable and as specified.
B. If product delivery does not meet specifications, the County will reject and communicate any deficiencies with the Contractor.
11. BIDDER’S RESPONSIBILITIES Not Applicable if checked
A. Bidder will schedule delivery so that there is minimal to no interruption to daily work at any location.
B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the
County’s satisfaction.
12. GENERAL TERMS AND CONDITIONS Not Applicable if checked
Successful Bidder will be required to comply with the General Terms and
Conditions of Purchase Orders attached to this Quick Quote.
13. WARRANTY Not Applicable if checked
Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.
14. INVOICING AND PAYMENT Not Applicable if checked
A. Bidder’s fee shall be inclusive of all costs, including delivery. No additional costs/fees will be paid by the County unless otherwise noted in Section 1.
B. Invoicing and payment shall be as described in the General Terms and
Conditions of Purchase Orders.
15. RESERVED RIGHTS
The County reserves the right to request clarifications or additional information from any offeror.
Quick Quote Requirements – Products Revised 09/13/23 Page 4 of 4
16. QUESTIONS & ADDENDA
A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.
B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.
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