Used Railroad Rails D5 - Rebid

The Kentucky Transportation Cabinet (KYTC), Division of Purchases, issued a Request for Bids (RFB 605 2300000585) for the procurement of used railroad rails totaling 33,080 linear feet across three Kentucky locations: 16,000 linear feet for Henry County (40-foot x 400 pieces), 12,000 linear feet for Henry County (40-foot x 300 pieces), and 5,080 linear feet for Spencer County (40-foot x 127 pieces). All rails must be structural grade steel measuring 136 pounds or larger per linear yard, straight, and structurally sound, in compliance with Kentucky Transportation Cabinet 2019 standard specifications for road and bridge construction. The procurement employs a two-phase bidding process, with Phase 1 requiring submission of unpriced technical offers by March 17, 2023, at 1:30 PM Eastern Time, followed by Phase 2 conducting an online reverse auction through eBridge on March 23, 2023, at 11:00 AM ET for qualified bidders whose technical offers are deemed acceptable. Delivery to the KYTC District 5 storage facility in Campbellsburg, Kentucky, is required, though KYTC may elect to pick up materials depending on vendor location; all quotations must be F.O.B. Destination with vendors bearing full responsibility for freight charges and filing freight claims. Award will be based on best value criteria allocating 95 points to price (lowest bidder receives maximum points) and 5 points to delivery time (best delivery time receives maximum points), with a tentative award date of March 27, 2023, and late delivery penalties of one percent per day assessed for failure to meet contracted delivery dates. All bids must be submitted electronically through the Commonwealth eProcurement System, with vendors required to register in advance and comply with all applicable local, state, and federal statutes and regulations.

Kentucky resident bidders claiming resident status must submit the Required Affidavit for Resident Bidder Status and may receive preference consideration, while nonresident bidders must provide certificates of authority to transact business in Kentucky. Qualified bidders receive additional preference points: Kentucky Correctional Industries receives 20 percent preference, and Kentucky Industries for the Blind and qualified nonprofits receive 15 percent preference per Kentucky statutes. All bidders must submit an Annual Affidavit for Bidders, Offerors and Contractors sworn before a notary public, confirming compliance with Kentucky campaign finance laws as mandated under Kentucky Revised Statutes 45A.110 and 45A.115. Suppliers participating in the eBridge reverse auction must be pre-approved and are obligated to pay a transaction fee to eBridge of three percent (3.0%) of the final total purchase price, which must be included in all bid pricing. The solicitation is a one-time contract with no renewal options specified, and all bids must remain valid for a minimum of 90 calendar days following the closing date. Payment will be made within 30 working days of receipt of goods and proper invoices, with an additional one percent monthly penalty applied for payments exceeding 30 working days.