Used Oil and Fluid Waste Services

The State of Delaware, through its Office of Management and Budget's Government Support Services division, is seeking proposals for Used Motor Oil and Fluid Waste Services under contract GSS26950-WASTE_SVC. The procurement involves comprehensive collection, transportation, and recycling/disposal services for used petroleum products and related waste materials across multiple state agencies, including Delaware Correctional Industries, Delaware State Police, DelDOT, DNREC, and Veterans Cemetery. Vendors must manage diverse waste storage conditions ranging from 55-gallon drums to aboveground storage tanks, with pickup frequencies varying from quarterly to on-demand. Required qualifications include holding valid DNREC waste transporter permits, EPA Identification Numbers, and submission of an Oil Spill Contingency Plan. The proposal will be evaluated using a 110-point scoring system that considers Experience & Service Plan (35 points), Environmental Compliance (25 points), References (15 points), Price (15 points), Customer Support (10 points), and Reporting & Communication (10 points). Key deadlines include written questions due by December 22, 2025 at 3:00 p.m. Local Time, with answers posted by December 29, 2025, and proposals due January 6, 2026 at 3:00 p.m. Local Time.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide at least three business references of similar scope and value and maintain financial information for the past three years. The State reserves the right to award multiple vendors and make partial or item-by-item awards. During Fiscal Year 2025, state agencies purchased over 124 cases, 81 drums, and 16,000+ gallons of motor oil, re-refined motor oil, lubricants, and antifreeze, suggesting a substantial potential contract value. The initial contract term extends through February 29, 2026, with potential renewal for four one-year extensions and the possibility of month-to-month extensions for up to three months after contract completion. Mandatory insurance requirements include Worker's Compensation, Commercial General Liability of $1,000,000 per occurrence/$3,000,000 aggregate, and Automotive Liability Insurance with specified limits. Vendors must submit monthly usage reports by the 15th of each month and quarterly diversion reports by the 15th of the month following each quarter, starting October 15, 2025, in compliance with Delaware Code 6056 requirements.