Used Antifreeze Recycling Services

The Wisconsin Department of Military Affairs (WisDMA) is soliciting bids for Used Antifreeze Recycling Services through Request for Quotation Q-18063, seeking a single qualified contractor to provide on-call pickup and recycling services for used antifreeze from twelve maintenance facilities across Wisconsin. The contractor must perform pickups from tanks not exceeding 500-gallon capacity, deliver 55-gallon drums of recycled antifreeze in three specific concentrations (100%, 60%, and 50% glycol), and provide Safety Data Sheets and proper labeling. Bidders must demonstrate three years of experience in antifreeze recycling, possess a Wisconsin Solid Waste Processing License and Solid/Hazardous Waste Transporters License, and submit references from comparable organizations. The contract will run from July 1, 2018, through June 30, 2019, with four potential one-year renewals, contingent upon mutual written agreement. Questions and clarifications were due by March 22, 2018, with final bids submitted by April 2, 2018, at 2:00 p.m. Central Daylight Time. Prior to award, the lowest-cost, responsible bidder will undergo a due diligence audit by the DMA Environmental Section to verify operational capacity and compliance.

The state offers a 5% preference to certified Minority Business Enterprises (MBEs) and Disabled Veteran-Owned Businesses (DVBs), both of which must be certified by the Wisconsin Department of Administration. Bidders are encouraged to indicate if they qualify as small businesses (under $1.5 million in gross annual sales), veteran-owned businesses, or work centers employing persons with severe disabilities. The contractor must provide specific insurance coverage, including $1,000,000 in commercial general liability, commercial automobile liability with pollution coverage, and contractor's pollution liability. Historical data indicates the total used antifreeze volume across the twelve maintenance facilities was approximately 1,685 gallons during the 2016-2017 fiscal year, with individual site volumes ranging from 55 to 400 gallons. The recycled antifreeze must meet Military Specification MIL-A-46153 and GSA Commercial Item Description A-A-52624A standards, and the service must be performed during normal working hours with 48-hour advance notice to facility points of contact. While a specific contract value is not explicitly stated, the comprehensive service requirements and multiple facilities suggest a substantial annual service contract.