SPECIAL CONDITIONS OF BID – CONTRACT

1. GENERAL INFORMATION AND SCOPE

The Wisconsin Department of Military Affairs (WisDMA or DMA), through its Purchasing Unit (Purchasing), requests bids for Used Antifreeze Recycling Services to establish a contractual agreement with one qualified contractor to perform On-Call pickups of used antifreeze products from DMA Maintenance Shops located around the State of Wisconsin.

The antifreeze recycling service will include the drop off of containers of recycled antifreeze in the formulations requested.

DMA has twelve (12) maintenance shops associated with automotive vehicle maintenance.

The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these Special Conditions of Bid. Conditions of bid that include the word "must" or "shall” or “will” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves the right to delete that specification or condition of bid. Failure to meet specification requirements shall disqualify your bid.

Retain a copy of these Special Conditions and Specifications of Bid for your files. Should you receive an award, these Special Conditions of Bid become contract terms and conditions.

Definitions that are used throughout the request for bid document:

Agency means the Wisconsin Department of Military Affairs Bidder/Vendor means a company or individual submitting a bid response to this request for bid Contractor means bidder awarded the contract CFMO means Construction and Facilities Maintenance Office Department means the Wisconsin Department of Military Affairs DVB means Wisconsin-certified Disabled Veteran-Owned Business is a business certified by the Department of Administration under Wisconsin Statute s. 16.283 DMA means the Wisconsin Department of Military Affairs MAINTENANCE SHOP means Field Maintenance Shop MBE means Wisconsin-certified Minority Business Enterprise is a business certified by the Department of Administration under Wisconsin Statute s. 16.287 NG means National Guard State means the State of Wisconsin WING means Wisconsin National Guard WisDMA means Wisconsin Department of Military Affairs

2. CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS

Bidders are expected to raise any questions, exceptions or additions they have concerning the bid document by March 22, 2018. If a bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this request for bid, the bidder must immediately notify the Purchasing Agent named below of the issue in writing and request modification or clarification of the bid document.

Any correspondence and/or questions must include the Request for Quotation number found on the front cover signature page. In the event it becomes necessary to clarify any part of this request for bid, the Purchasing Agent will send out an official addendum/amendment to all potential bidders.

E-mailed or faxed bids are accepted. E-mail bids: List bid number and bid title in e-mail Subject line.

Fax number 608-242-3154; E-mail is dmapurchasing@wisconsin.gov.

3. CONTRACT TERM

July 1, 2018, thru June 30, 2019, with four (4) one-year renewal options. Any renewal must be authorized by written, mutual agreement between WisDMA and the contractor.

4. BIDDER/CONTRACTOR QUALIFICATIONS

To be eligible for a contract award, Bidder must be qualified and able to provide the following. Respond on the attached Vendor Information Sheet—Attachment A, References Sheet—Attachment B, and Bidder Response Sheet—Attachment C.

4.1 Bidder must be in the business of providing Used Antifreeze Recycling Services for at least the past three (3) years.

4.2 Bidder must submit a copy of the State of Wisconsin, Solid Waste Processing License issued by the Wisconsin Department of Natural Resources (WDNR).

4.3 Bidder must submit a copy of the State of Wisconsin, Solid or Hazardous Waste Transporters License issued by the WDNR).

4.4 Bidder must supply references, on the attached References Sheet—Attachment B, of companies/institutions/organizations to which similar service has been provided during the past two (2) years to a comparable-sized company/institution/organization. If contacted, all of those references must verify that a high level of satisfaction was provided.

4.5 DUE DILIGENCE AUDIT:

4.5.1 Prior to award, the apparent lowest cost, responsible, responsive bidder will be subject to a due diligence audit of their operations at which time the vendor shall submit copies of testing results for their recycled product to demonstrate it meets all quality control conditions of the General Service Administration (GSA) Commercial Item Description (CID) A-A-52624A. Copies of testing results showing compliance with the CID must be provided to the DMA contract manager prior to providing service to any facility under this agreement. (See Appendix 1)

4.5.2 All results must be independently performed on a representative sample of the final recycled product performed within the last two years by an American Society for Testing and Materials (ASTM) certified laboratory. Certified laboratory testing results shall be provided for Silicone Concentration in accordance with ASTM D 6130, Compatibility in accordance with ASTM D 3585 and D 1384, and Storage Stability as outlined in CID A-A-52624A. Quality control testing results from a certified Quality Control (QC) laboratory that are performed by alternate equivalent methods may also be acceptable as determined on a case-by-case basis. Alternatively to protect proprietary information with regard to their final product or process, the vendor selected as the preliminary winner may provide an affidavit signed by a corporate officer that certifies that their final recycled product meets all QC requirements as outlined in US Military Specifications (MIL) -A-46153 and (GSA) CID-A-A-52624A.

4.5.3 Freeze Point tolerances provided by the recycled antifreeze product will be in accordance with Table 1 of CID A-A-52624A. Recycled antifreeze supplied with 60% ethylene glycol content shall have expected freeze points of -62° F or -52° C. Recycled antifreeze supplied with 50% ethylene glycol content shall have expected freeze points of -34° F or -37° C.

4.5.4 Audit Site Visit: Prior to award, the apparent lowest cost, responsible, responsive bidder will be subject to a Due Diligence Audit Site Visit to be performed by the DMA Environmental Section.

4.5.5 The audit site visit will act as confirmation that the apparent lowest cost, responsible, responsive bidder can meet the minimum requirements of the services described in section 20 of this request for bid document. The audit will be used to verify that the services will be provided in a manner that limits the potential liability of the State of Wisconsin and the Wisconsin DMA from long-term liability due to existing site contamination or future operational incidents/accidents that result in releases of waste materials into the environment.

4.5.6 The site audit will include confirmation that supplied testing results meet or are equivalent to the quality control testing standards established in Military Specification MIL-A-46153 and the GSA CID A-A-52624A, observations of waste processing operations, facility and site condition, along with information on any known site contamination on any site owned or operated by the vendor.

4.5.7 The audit will also cover the financial viability of and liability insurance levels held by the vendor foreclosure of vendor owned waste processing sites in the event of an unexpected termination of business.

4.6 Awarded contractor must provide WisDMA Purchasing a Certificate of Insurance prior to award of contract. Contractor must maintain the minimum limits listed below for each contract period. This replaces section 23.0 of the Standard Terms and Conditions. All policies must be issued with a 30-day cancellation notice, by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A1, and signed by an authorized agent.

$2,000,000 in annual aggregate

$5,000,000 in annual aggregate

$2,000,000 in annual aggregate

5 SUBCONTRACTING OR THIRD PARTY PAYMENTS

All subcontracting shall be pre-approved by WisDMA. Subcontractors must abide by all terms and conditions of the contract. The prime contractor shall be responsible for all subcontractor(s) work and payment. The WisDMA will not directly pay any subcontractor or third parties.

6 SPECIFICATIONS

See attached SPECIFICATIONS Section 20, beginning on page 8 below, for the minimum acceptable specifications for services desired. Bid specifications must not be revised without an official written addendum issued by Purchasing.

7 METHOD OF BID

Bidder must bid on the enclosed Attachment D Bid Price Sheet. Bids will be accepted only for fixed costs as requested. Bid price(s) must include all transportation and insurance costs and any other costs associated with this service. Bidder’s own quotation sheet will not be accepted.

The awarded contractor must hold the accepted prices for the entire contract period.

Fuel surcharges will NOT be allowed during any contract period.

8 BID SUBMISSION

Bidders must submit an original, signed bid and all required material for acceptance of their bid by the date and time listed on the bid cover sheet. Any bids received after that time and date may be rejected. Receipt of a bid by the State mail system does not constitute receipt of a bid by Purchasing, for purposes of this request for bid. Also refer to the Bid Response Instructions. Use one of the options below to submit bid.

E-mailed or faxed bids are accepted. E-mail bids: List bid number and bid title in e-mail Subject line.

Fax number 608-242-3154; E-mail is dmapurchasing@wisconsin.gov.

It is the bidder’s responsibility to ensure that all documents are readable and completely transmitted to the WisDMA Purchasing Agent by the due date and time.

Because of increased building security, access to the WisDMA Purchasing Office is restricted and may cause delay if hand delivering your bid. Allow ample time for security clearance.

9 BID RESPONSE REQUIREMENTS

In order for your bid to be considered, the following completed documents must be provided. Fill out and submit one copy (unless stated otherwise) by the due date and time listed on the bid cover page. Include:

9.1 Bid Cover (Signature) Pages

9.2 Addendum Cover (Signature) Page(s), if applicable to this bid request

9.3 Vendor Information Sheet, Attachment A

9.4 References Sheet, Attachment B

9.5 Bidder Response Sheet, Attachment C

9.6 Bid Price Sheet(s), Attachment D

9.7 Used Antifreeze Recycling Services for DMA Maintenance Shop, Attachment 1 Failure to provide these documents/information within your bid submittal may disqualify your bid.

Do NOT submit Special Conditions, Specifications, or Standard Terms & Conditions sections in your bid.

10 METHOD OF AWARD

Award(s) shall be made on the basis of the lowest grand total cost for all areas form a responsive, responsible bidder who meets specifications.

Award of the contract is also subject to the successful completion of the Due Diligence Audit Site Visit (section 4.5 above).

Any information uncovered during the Due Diligence Audit Site Visit that does not meet the minimum criteria of this request for bid may disqualify the apparent lowest cost, responsible, responsive bidder from award of this contract. If disqualified, the next lowest cost, responsible, responsive bidder will then be considered for award, in the same manner as listed in this document.

11 TERMS AND CONDITIONS

The Special Terms & Conditions and the Standard and/or Supplemental Terms & Conditions provided with this document represent the terms and conditions that will apply to this contract. Vendors may not submit their own contract document as a substitute for these terms and conditions.

12 FIRM PRICES

The awarded contractor must hold the accepted prices for the entire contract period. WisDMA will review any adjustment of prices before the beginning of a contract renewal period, usually by a written WisDMA renewal request sent to the contractor. Price increase requests must be justified with supporting documentation of industry-wide increases. Any price increase must be mutually agreed upon between WisDMA and the Contractor.

Fuel surcharges will NOT be allowed during any contract period.

13 PURCHASE ORDERS

WisDMA will issue a State of Wisconsin purchase order(s) at the beginning of each contract period. All billing information will be listed on the purchase order.

14 INVOICING REQUIREMENTS

Contractor shall invoice after services are performed. WisDMA must meet a statutory mandate to pay or reject invoices within 30 days of receipt by WisDMA. Before payment is made, it also must verify that all invoiced charges are correct as per this contract. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

All invoices must be itemized showing

The original invoice must be sent to the “Bill To” address shown on the Purchase Order.

15 CONTRACT CANCELLATION

This Contract may be terminated by either party under the following conditions:

15.1 Please review section 13.0 and 24.0 of the attached Standard Terms and Conditions of Bid. WisDMA may terminate the contract at any time at its sole discretion by delivering 30 days written notice to the contractor.

If the problem is service performance, contractor will be warned either verbally or in writing of unsatisfactory performance and intent to cancel this contract. Contractor will be given a period of time to ‘cure’ the performance. If the performance does not improve, contractor will be given 30 days written notice that the contract will be cancelled.

Upon termination, WisDMA’s liability will be limited to the pro rata cost of the services performed as of the date of termination.

15.2 In the event the contractor terminates the contract, for any reason whatsoever, it will require written certified letter notification delivered to the Department purchasing agent not less than 120 days prior to said termination.

15.3 If at any time the contractor performance threatens the health and/or safety of WisDMA, WisDMA has the right to cancel and terminate the Contract without notice.

15.4 If the Contractor fails to maintain and keep in force the insurance as required in Section 23.0 of the attached Standard Terms and Conditions or ‘high-risk’ required minimum limits as detailed in section 4.6 above, WisDMA has the right to cancel and terminate the Contract without notice.

15.5 If at any time a petition in bankruptcy shall be filed against the contractor and such petition is not dismissed within 90 calendar days, or if a receiver or trustee of contractor's property is appointed and such appointment is not vacated within 90 calendar days, WisDMA has the right, in addition to any other rights of whatsoever nature that it may have at law or inequity, to terminate this Contract by giving 90 calendar days notice in writing of such termination.

16 MINORITY-OWNED BUSINESS ENTERPRISE (MBE) PARTICIPATION

The Wisconsin Department of Military Affairs is committed to the promotion of minority businesses in the State’s purchasing program. Authority for this program is found in Wisconsin Statutes s. 16.287.

Minority-owned business enterprises (MBEs) are certified by the Wisconsin Supplier Diversity Program. Program information is found at https://wisdp.wi.gov/ . Wisconsin Statutes provide for a permissive 5% price preference for state-certified MBEs that compete for State contracts. This means that State agencies may make an award to the MBE submitting the lowest qualified bid when that qualified bid is not more than 5% higher than the apparent low bid. (A bidder preference will ‘not’ be considered on a printing or stationery procurement.)

The awarded contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to MBEs or by using such enterprises to provide goods and services incidental to this contract. A listing of state-certified MBEs, as well as services and commodities they provide, is available at: https://wisdp.wi.gov/ . The contractor, as requested, shall furnish appropriate quarterly information about its efforts, including the identities of state-certified MBEs and their contract amounts as requested by the WisDMA Purchasing Agent.

17 DISABLED VETERAN-OWNED BUSINESS (DVB)

The Wisconsin Department of Military Affairs is committed to the promotion of disabled veteran-owned businesses in the State’s purchasing program. Authority for this program is found in Wisconsin Statutes s. 16.283.

Disabled Veteran-owned Businesses (DVBs) are certified by the Wisconsin Supplier Diversity Program. Program information is found at https://wisdp.wi.gov/ . Wisconsin Statutes provide for a permissive 5% price preference for state-certified DVBs that compete for State contracts. This means that State agencies may make an award to the DVB submitting the lowest qualified bid when that qualified bid is not more than 5% higher than the apparent low bid. (A bidder preference will ‘not’ be considered on a printing or stationery procurement.)

The awarded contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to DVBs or by using such enterprises to provide goods and services incidental to this contract. A listing of state-certified DVBs, as well as services and commodities they provide, is available at: https://wisdp.wi.gov/ . The contractor, as requested, shall furnish appropriate quarterly information about its efforts, including the identities of state-certified DVBs and their contract amounts as requested by the WisDMA Purchasing Agent.

18 CERTIFICATION FOR COLLECTION OF SALES AND USE TAX

The State of Wisconsin shall not enter into a contract with a vendor, and reserves the right to cancel any existing contract, if the vendor or contractor has not met or complied with the requirements of s.77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax. If a vendor has questions about this certification, go to the WI Department of Revenue website: http://www.dor.state.wi.us/html/vendlaw.html

19 FEDERAL DEBARMENT

Federal Executive Order (E.O.) 12549 “Debarment” requires that all contractors receiving individual awards, using federal funds, and all sub-recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. By signing this procurement document, you certify that your organization and its principals are not debarred. Failure to comply or attempts to edit this language may disqualify your bid. Information on debarment is available at the following website: www.sam.gov.

and https://www.acquisition.gov/far/current/html/Subpart%209_4.html .

SECTION 20

USED ANTIFREEZE RECYCLING SERVICES SPECIFICATIONS

All requirements in this section are mandatory. If no bidder is able to comply with a given specification or condition of bid, the State reserves the right to delete that specification or condition. Failure to meet a mandatory specification/requirement shall disqualify the bid.

20.1 RECYCLED ANTIFREEZE

All recycled antifreeze supplied under this agreement must meet or exceed the requirements of Military Specification MIL–A–46153 by adhering to the quality control conditions outlined in the General Services Administration (GSA) Commercial Item Description (CID) A-A-52624A; Antifreeze, Multi-Engine Type, with amendment date of 17 November 2008 (See Appendix 1). Bidders must review US Army RDECOM “Antifreeze Recycling User’s Guide” dated March 2005 for military evaluation of antifreeze recycling technologies and the acceptable vacuum distillation and ion exchange technologies (See Appendix 2)

20.2 RE-SUPPLIED RECYCLED RETURNED PRODUCT

20.2.1 The used antifreeze recycling service will include the drop off of containers of recycled antifreeze in the formulations requested.

20.2.2 It is anticipated that the Concentration B formulation will comprise the majority of the antifreeze recycled under this agreement. Type I (Ethylene Glycol Based), Concentration B (60 % Glycol, by volume).

20.2.3 The Contractor will re-supply DMA with recycled antifreeze product as requested. The antifreeze product must be of the following type and concentrations:

Type I (Ethylene Glycol Based Concentration A (100 % Glycol, by volume) as described in CID A-A-52624A.

Concentration B (60 % Glycol, by volume) as described in CID A-A-52624A Concentration C (50 % Glycol, by volume) as described in CID A-A-52624A

20.2.4 All Type I (Ethylene Glycol Based) recycled antifreeze supplied under this agreement shall be GREEN in color.

20.2.5 The Contractor will supply all pure antifreeze product required to adjust the final freeze point of the final recycled Concentration B or C products.

20.2.6 The contractor must utilize either of the two (2) acceptable recycling technology processes: 1) vacuum distillation technology or 2) ion exchange technology. (See Appendix 2 pages 5 thru 8)

20.3 PRODUCT PICKUP AND DELIVERY

20.3.1 The Contractor will provide antifreeze recycling services on as requested.

20.3.2 The Contractor will pick-up used anti-freeze at each DMA MAINTENANCE SHOP. The average amount of product to be picked up per year varies for each DMA MAINTENANCE SHOP. The table in Appendix 4 represents the approximate number in gallons generated from July 1, 2016 thru June 30, 2017. There is no guarantee of location to pick up from and or gallons per site during the contract period.

20.3.3 The contractor will accept used antifreeze product in 55-gallon drums.

20.3.4 The Contractor will pump used antifreeze from tanks not exceeding 500-gallons capacity from DMA MAINTENANCE SHOP Locations listed in Appendix 3.

20.3.5 The contractor will provide empty collection containers (55-gallon closed head polyethylene drums) to each service location for collections of used antifreeze.

20.3.6 Each shop’s point of contact will notify contractor relative to the formulations concentration requirements and quantities in recycled gallons to be delivered by contractor.

20.3.7 The Contractor will deliver/drop off 55 – gallon containers of recycled antifreeze product in the formulations requested. The amount of gallons of recycled antifreeze requested will vary by site

20.4 SAFETY DATA SHEETS

20.4.1 The contractor will supply a valid Safety Data Sheet (SDS) for all formulations and mixtures of their recycled antifreeze product in accordance with 29 CFR 1910.1200.

20.4.2 The contractor will provide each shop location with a copy of the SDS for each final recycled product upon the initial service call to each location.

20.5 LABELING

20.5.1 Drums or other containers of recycled antifreeze supplied by the contractor shall be labeled in accordance with the Federal Hazardous Substances Act 16 Code of Federal Regulations (CFR) Part 1500. Labeling on all containers must include the words “WARNING” and “Harmful or Fatal if Swallowed”

20.5.2 Used antifreeze that is not recycled prior to transport off-site is regulated in the State of Wisconsin as Universal Waste. All shipments of this material are subject to the labeling and transportation requirements as described in WI DNR publication WA-356 and WA-1808 and Wisconsin Administrative Code NR 673.

20.6 RESPONDING TO SPILLS

20.6.1 The contractor will be responsible for responding to spills of Hazardous Substance (including antifreeze, oil or fuel) that occur at DMA facilities as a result of their operations. The contractor will be prepared with enough absorbent materials on hand to control and cleanup a foreseeable spill event.

20.6.2 The Contractor shall notify the POC of the facility as soon as possible after a spill occurs and assist in immediate control and cleanup measures to block the flow of spilled product to protect adjacent surface waters and nearby storm and sanitary sewer inlet drains.

20.7 SERVICE SCHEDULE

20.7.1 The Contractor will provide service to each location on an on-call basis. Each facility will contact the contractor as needed for antifreeze recycling service.

20.7.2 The Contractor will provide antifreeze recycling pickup/delivery services during normal working hours of 7:30AM to 4:00 P.M. unless prior arrangements have been made with the on-site Point of Contact (POC).

20.7.3 The DMA will not pay any cost in the event that no prior notification has been made and access to the facility cannot be obtained or key personnel are not present upon arrival. Be aware, military facilities have missions that require all personnel to be gone for extended periods where the facility may be vacant.

20.7.4 The Contractor will be responsible for establishing a firm service pickup/delivery date with the Point of Contact (POC) identified for each DMA MAINTENANCE SHOP.

20.7.5 The contractor will be responsible for contacting each facility POC at least 48 hours in advance to schedule the pickup and/or delivery service. If services cannot be conducted during agreed upon timeframes, the vendor will contact the POC and make arrangements for another pickup date.

20.7.6 A current list of facilities to receive the service and the POC for each location will be issued to the contractor at the time of award of the contract and at the time of each annual service renewal.

20.7.7 The Contractor may be subject to security checks prior to being allowed onto DMA facility sites. Each member of the contractor’s crew must have a valid driver’s license to gain access to or while working at a DMA facility. At times of heightened security at military sites, the contractor may be subject to more stringent security requirements that may include a search of the contractor’s vehicle and equipment, including tool boxes.

20.7.8 All drivers accessing the Maneuver Area Training Equipment Site (MATES) facility located at Ft. McCoy will undergo a federal background investigation conducted via a valid driver’s license. All drivers not passing this screen at the main contractor’s gate will be denied entry onto Ft. McCoy. DMA will not reimburse vendor for any loss of time or subsequent mobilization to service this facility when vendor is turned away initially.

20.8 REQUIRED DOCUMENTATION

20.8.1 For antifreeze picked up in lieu of a return product, the contractor shall document all shipments of used antifreeze for recycling on appropriate shipping papers and supply the POC at the generation site with a copy of all shipping documents at the time of the service

20.8.2 The Contractor will provide the DMA CFMO-Environmental Hazardous Waste Management Specialist with an end of calendar year report on the amount of antifreeze recycled from each DMA maintenance shop during the previous year. Report data will be broken out by each location. In addition a separate total shall be provided (by location) of any surplus quantities of used antifreeze (in gallons) picked up but not returned to the DMA as usable product.

20.8.3 A Point of Contact (POC) at each DMA MAINTENANCE SHOP will sign a vendor-supplied Certification of Non-contamination as needed at the time of the service.

STATE OF WISCONSIN

ATTACHMENT A

COMPLETE AND SUBMIT WITH BID

VENDOR INFORMATION

Address:

City State Zip + 4

2. Name the person to contact for questions concerning this bid.

Address:

City State Zip + 4

3. Mailing address to which state purchase orders are mailed and person the department may contact concerning orders and billings.

Address:

City State Zip + 4

Fill in Years Providing Used Antifreeze Recycling Services: _________________

STATE OF WISCONSIN

ATTACHMENT B

COMPLETE AND SUBMIT WITH BID

REFERENCES

BIDDER:

Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) provided to customers similar to those requested in this solicitation document. Potential subcontractors and WisDMA staff cannot be references. Any subcontractor arrangement for the completion of this work shall be listed on a separate page.

Company Name:

Address (include Zip + 4) Contact Person: Phone No.

E-Mail Address:

Product(s) Used and/or Service(s) Provided:

Company Name:

Address (include Zip + 4) Contact Person: Phone No.

E-Mail Address:

Product(s) Used and/or Service(s) Provided:

Company Name:

Address (include Zip + 4) Contact Person: Phone No.

E-Mail Address:

Product(s) Used and/or Service(s) Provided:

Company Name:

Address (include Zip + 4) Contact Person: Phone No.

E-Mail Address:

Product(s) Used and/or Service(s) Provided:

ATTACHMENT C

BIDDER RESPONSE SHEET

3 Bidder understands Contract Term

4.1 Bidder has been in this business at least for the required years.

4.2 Bidder will provide all necessary licenses _____ _____

4.4 Bidder has supplied the required references _____ _____

4.5 Bidder understand it will be subject to a Due Diligence Audit

4.6 Bidder will provide the required insurance and certificate if awarded contract

5 Bidder will comply with subcontracting & third-party payment conditions

7 Bidder has complied with Method of Bid

9 Bidder has completed and submitted all required documents in bid package.

10 Bidder understands Method of Award

12 Bidder will hold bid price(s) firm as required for the entire contract period.

Bidder understands that contract will NOT allow fuel surcharges

14 Bidder understands invoice requirements.

15 Bidder agrees to terms regarding contract cancellation.

16 Bidder understands possible MBE participation in contract

17 Bidder understands possible DVB participation in contract

19 Bidder understands Federal Debarment and is not currently federally debarred.

20 Bidder understands and will comply with all specifications

Company Name (print or type) Bidder's name & title (print or type)

Bidder’s Signature Date