Urine Collection & Breath Analysis

The State of Colorado Judicial Department, 12th Judicial District Probation Department is issuing Request for Proposals (RFP) JUD-RFP-16-12PO-01 to procure urine collection and breath analysis services for probationers and problem-solving court clients across Alamosa County and surrounding counties in the 12th Judicial District (Alamosa, Conejos, Costilla, Mineral, Rio Grande, and Saguache). The selected vendor must provide monitored urine collection services, breath analysis testing, chain of custody security, and cold storage of samples, with an estimated monthly volume of 650 to 700 urine specimens and 40 to 60 breathalyzer tests. Key deliverables include establishing a collection facility within Alamosa city limits in close proximity to county probation facilities, operating collection offices Monday through Friday from 8:00 a.m. to 6:00 p.m. and Saturday from 8:00 a.m. to 1:00 p.m., submitting collected samples to Norchem (the state's designated drug testing laboratory), collecting client payments for monitoring and testing fees, and maintaining comprehensive chain of custody procedures including visual temperature monitoring, client identity verification, and Federal Express shipping. Required qualifications include passing criminal background checks, obtaining commercial general liability insurance of at least $1,000,000 per occurrence, maintaining workers' compensation insurance, demonstrating experience with urine sample collection and chain of custody procedures, possessing breathalyzer testing experience and equipment, and implementing payment collection processes and client identification verification methods. Evaluation criteria also include vendor references, financial stability, proposed collection locations and hours, invoice and report compliance, and procedures for accommodating non-English speaking clients. The written inquiry deadline is April 14, 2016 at 5:00 p.m., proposals are due April 28, 2016 at 3:00 p.m., with public proposal opening scheduled for April 28, 2016 at 3:05 p.m., and an anticipated service start date of May 27, 2016.

The RFP documents do not indicate any specific set-aside designations or restrictions limiting competition to particular organization types or disadvantaged enterprises. The incumbent vendor is Intervention, Inc., which is relocating out of the service area and will be replaced through this procurement. Vendors must integrate with existing state infrastructure, specifically the Sentry web-based platform that interfaces with the Eclipse database for communication of custom probation pay amounts, with database access requiring an annual fee of $250.00 per user. Current pricing under the existing contract is $11.00 per urinalysis and $1.50 per breathalyzer test, and the vendor bills the probation department per test regardless of test outcomes. The initial contract term extends from May 27, 2016 through May 26, 2017, with pricing required to be firm for the initial contract period with no rate increases permitted, though rate increases may be negotiated during optional one-year renewal periods. The contract includes four optional one-year renewal periods exercisable at the sole discretion of the Judicial Department, with payment to the contractor due within 45 calendar days of invoice submission.