Urine Collection & Breath Analysis

The State of Colorado Judicial Department, 4th Judicial District Probation Department, is issuing Request for Proposals (RFP) JUD-RFP-16-04PO-01 to procure urine collection and breath analysis services for El Paso County and Denver City jurisdictions. The solicitation seeks qualified vendors to provide monitored urine and oral fluid specimen collection, breathalyzer testing, chain of custody security, and cold storage of samples for probation clients participating in six Problem Solving Court programs, with an estimated monthly volume of approximately 1,250 specimens. Deliverables include urine collection services, oral fluid swabs, breathalyzer testing compliant with DOT/NHTSA industry standards, implementation of the state-mandated SENTRY system for chain of custody documentation and donor management, and coordination with the state-selected laboratory (Norchem) for controlled substance and alcohol testing. The proposed collection facility must be located in or near downtown Colorado Springs with easy accessibility to public transportation and maintain preferred operating hours of Monday through Friday 7:00 AM to 6:00 PM, Saturday 7:00 AM to 1:00 PM, and one Sunday per month 8:00 AM to 1:00 PM. Required qualifications include demonstrated financial stability with submission of audited financial statements for the most recent fiscal year and two preceding years, workers' compensation insurance, commercial general liability insurance with minimum limits of $1,000,000 per occurrence and aggregate, criminal background clearance for all employees, and experience in client-based services and urine collection with breathalyzer testing capabilities. Evaluation criteria encompass price, financial stability, experience in relevant services, payment collection processes, client identity verification methods, proposed locations and hours, invoice and reporting compliance, and procedures for serving non-English speaking clients. The written inquiry deadline is April 8, 2016, at 5:00 PM, with proposals due April 22, 2016, at 3:00 PM, public proposal opening scheduled for April 22, 2016, at 3:05 PM, an anticipated award notice date of May 11, 2016, and a projected contract start date of July 1, 2016.

No set-aside designations or restrictions limiting bidder eligibility to specific organization types or disadvantaged enterprises are identified in the procurement documents. The incumbent vendor is Bridge to Awareness Counseling Center, Inc., which currently provides these services under a contract that has undergone four renewal periods since its initial commencement on February 1, 2012; this re-advertisement is required following completion of the allowed renewal periods. Vendors must integrate with existing infrastructure, specifically the state-mandated SENTRY system provided by Norchem for chain of custody documentation, donor management, secure storage of donor photos, and random selection tracking with personal identification numbers, with implementation typically occurring within two weeks of vendor access request and including Norchem-provided training. Pricing is structured on a per-service basis with separate line-item pricing required for monitoring and collection fees, breathalyzer tests, and various drug testing panels (including ETG, 7-panel plus ETG, 7-panel, and 8-panel options), with costs ranging from $4.15 for basic two-drug screening panels to $7.95 for oral fluid panels, confirmation testing at $15.00 per drug, and specialized testing options available at $20.00. Contractors are responsible for collecting fees directly from clients and submitting testing payments to Norchem, with the Judicial Department bearing no liability for contractor failure to remit payment to the laboratory. The initial contract term runs from July 1, 2016, through June 30, 2017, with four optional one-year renewal periods available at the sole discretion of the Judicial Department.