UPS Purchase

Red Clay Consolidated School District in Delaware is requesting proposals under RFP RCCD2727-UPSPRCHS for up to 10 APC Smart-UPS 2200VA LCD uninterruptible power supply units and up to 10 rack-mount 2U units, or compatible alternates, with proposals opening publicly on January 5, 2027 at 2:00 PM. Vendors must provide a SPIN number (eRate) and FCC Registration number because the project is contingent on eRate Category II funding for internal connections in the 2027 filing year, and vendors must accept purchase orders for discounted eRate amounts with the remainder paid from the eRate program. Proposals are submitted electronically to bids@dataservice.org. Installation is not required.

Evaluation weights are Cost (35%), Experience in Delaware Government and K-12 Locations (25%), Authorized Reseller Status of Proposed Equipment (20%), and Mechanism for Handling Warranty Repair/Replacement (20%). The award goes to the responsible vendor whose proposal is most advantageous to the District under these criteria, and the District reserves the right to award to multiple vendors. Bidders must provide a detailed unit price breakdown for each item and guarantee pricing through June 30, 2028.

The District has not stated a contract value in the source. The contract runs from board award through June 30, 2028, with one optional one-year extension by mutual agreement, where rate increases may not exceed the CPI-W (US City Average) increase for the preceding twelve months. The District may terminate with thirty days' written notice. The bid deposit and 100% performance bond requirements are waived. Contractors must carry general liability and professional liability insurance of at least $1.0 million each and provide a Certificate of Insurance before commencing work.