UPS Preventative Maintenance Plan Small Purchase Sole Source Conditions

This state and local contracting opportunity is for a one-year UPS preventative maintenance plan with the Illinois Housing Development Authority covering Cook County. The contract includes semi-annual preventive maintenance visits and 8-hour emergency response times for a Mitsubishi UPS system. The proposal offers a fixed annual fee of $2,856.86 with options to extend the contract for two additional one-year terms at the same price. A 3-year fixed price multi-year service contract is also available with discounts for paying the full 3-year term upfront. The contract terms and conditions cover scheduled maintenance, emergency maintenance, parts replacement, and customer responsibilities. The procurement is being conducted as a sole source purchase under small purchase procedures with a due date of September 26, 2024.

There are no set-asides or restrictions on the types of organizations that can respond. The current service provider, SEPS, Inc., appears to be the incumbent vendor, and its standard commercial terms and conditions would apply to the agreement. The proposal does not provide any indication of award values or budget ranges.