Mitsubishi UPS Quote~1.pdf

SEPS, Inc.

Aaron Spencer Phone: (630) 986-8899 aspencer@seps-inc.com www.seps-inc.com

Keeping You in Power Illinois Housing Development Authority Mitsubishi UPS maintenance 2024-205

Proposal #: 172062 - Rev: 1 Date: 09/05/2024

(630) 986-8899 aspencer@seps-inc.com

SEPS, Inc.

7531 Brush Hill Rd., Burr Ridge, IL 60527

Phone: 630.986.8899 www.seps-inc.com

Proposal #: 172062

Date: 9/5/2024

Mitsubishi UPS maintenance 2024-205

Invoice To: End User:

Illinois Housing Development Authority 111 E. Wacker Suite 1000 Chicago IL 60601

Illinois Housing Development Authority

Illinois Housing Development Authority, 111 E. Wacker, Suite 1000, Chicago, IL 60601, US

Manufacturer Model Serial # Batt Qty Coverage PM Frequency Price

CSB HR1290W 24 PM/8hr Semi Annual VRLA 5x8 -

Mitsubishi 1100 Series 15-7M85216-09 PM/8hr 1 Major 5x8 / 1 Minor 5x8 $2,856.86

Site Total: $2,856.86

Coverage Legend

Coverage Description

PM/8hr Preventive Maintenance Only, 8hr Emergency Response Time 7x24, Repairs Billable

Summary

Illinois Housing Development Authority, 111 E. Wacker, Suite 1000, Chicago, IL 60601, US $2,856.86

Tax $0.00

Total $2,856.86 aspencer@seps-inc.com

SEPS, Inc.

7531 Brush Hill Rd., Burr Ridge, IL 60527

Phone: 630.986.8899 www.seps-inc.com

Proposal #: 172062

Date: 9/5/2024

Annual Agreement and Terms

Contract Start Contract End Payment Term Billing Cycle

10/15/2024 10/14/2025 Net 30 Days 1 Year Annual Billing in Advance

Proposal expires 30 days after the contract start date

Multi-Year Service Contract Pricing Options

In order to save on an annual service contract that would typically include a 3-5% annual price escalation, and also to reduce the risk of parts price increases on full service contracts, a 3-year fixed price multi-year service contract option is available.

Pricing for each year would be as follows:

Year 1: $2,856.86 Year 2: $2,856.86 Year 3: $2,856.86

To lock in the fixed price for 3 years, one of the following is required:

1. Initial below to select this option and sign the proposal at the bottom

2. Initial below to select this option and provide a purchase order for the full 3 year term

3. Initial below to select this option and provide a Master Service Agreement addendum or schedule for the full 3 year term

Additional discounts are available if a multi-year contract is paid in full in advance. Please contact your Sales Rep for more information on this option.

(____) Initial here if you would like to purchase the Multi-Year option

SEPS, Inc. Terms & Conditions will apply to orders based on this proposal.

SEPS, Inc. Standard Terms attached to this proposal are part of this Agreement and constitutes the entire Agreement between the parties and shall exclusively control the relationship of the parties, with regard to this Agreement. Printed, preprinted or other terms on the face or reverse side of Buyer's Purchase Order shall not be binding. By signing below the Purchaser represents that it is the owner of the Covered Equipment or, if it is not the owner that it has the authority to enter into this agreement.

SEPS, Inc. Illinois Housing Development Authority

Signature: Signature:

Date: Date:

Printed Name: Printed Name:

Title: Title:

aspencer@seps-inc.com

SEPS, Inc.

7531 Brush Hill Rd., Burr Ridge, IL 60527

Phone: 630.986.8899 www.seps-inc.com

Proposal #: 172062

Date: 9/5/2024

Service Agreement

SEPS, Inc. will provide scheduled or remedial services (hereinafter referred to as service) in accordance with the manufacturer's specifications, as further defined in SEPS, Inc. Proposal (Proposal) attached hereto. This Service Agreement is made and entered into by SEPS, Inc. and Customer expressly subject to the standard commercial Terms and Conditions of SEPS, Inc. all of which are incorporated by reference herein as if fully copied and set forth at length.

A. SCHEDULED MAINTENANCE:

1. The Preventive Maintenance (PM) inspection requirements will be scheduled during the Agreement period. Unless otherwise agreed in applicable Proposal:

a. Minor inspection(s) (if applicable) will be scheduled at the convenience of SEPS, Inc. and normally will not require a system shutdown.

b. The Major inspection will be scheduled at the convenience of the Customer and may require a full system shutdown.

2. If a PM cannot be scheduled within any annual term due to Customer delay, such PM will be forfeited no prorated PM value will be refunded.

B. EMERGENCY MAINTENANCE:

1. SEPS, Inc. will provide an emergency telephone number for notification by Customer of the need for emergency maintenance. For equipment covered by Remedial maintenance, SEPS, Inc. will determine the extent of the emergency and will take the necessary corrective action. If repairs are to be charged at Time & Materials (T&M) rates (attached), such service must be approved by Customer prior to dispatch (Refer to Section D).

Emergency maintenance is defined, for purposes of this Agreement, as the maintenance required to restore the equipment listed in Appendix I to manufacturers agreed specifications following an unexpected interruption in service of said equipment.

2. SEPS, Inc. will make every reasonable effort to provide emergency maintenance as soon as possible and according to the response time schedule specified in the Proposal, subject to Customer acceptance and approval in case of T&M coverage.

*RESPONSE TIME IS DEFINED, FOR PURPOSES OF THIS AGREEMENT, AS THE TIME FROM RECEIPT OF AN EMERGENCY CALL BY SEPS, Inc., TO THE ARRIVAL OF AN ENGINEER ON SITE AT THE EQUIPMENT LOCATION.

3. SEPS, Inc. will provide remedial maintenance for problems not immediately affecting system reliability on a 0700 to 1800 hours Monday through Friday basis.

C. PARTS REPLACEMENT:

1. If Parts coverage is specified for equipment specified in the Proposal, REPLACEMENT OF CUSTOMER PARTS USED IN REPAIR OF SAID EQUIPMENT IS INCLUDED, with exception of Batteries (unless specifically included in the Proposal), major magnetics, and full AC or DC capacitor replacement. If any equipment covered by a Full Service program is no longer supported by its original equipment manufacturer, it is agreed that parts replacement for said equipment will be provided on a best-effort basis, and if parts are unavailable from any known source then the coverage for the equipment will revert to PM-Only and the contract value adjusted accordingly.

2. Any parts replaced under this Agreement will become the property of SEPS, Inc.

D. ITEMS NOT COVERED BY THIS AGREEMENT:

1. Equipment modification or any additional testing beyond the scope described herein and attached, and testing of equipment modifications made by Customer are not covered by this Agreement.

2. Work not covered by this Agreement will be evaluated by SEPS, Inc. and, if agreed to by both parties, will be performed on a time and material basis as set forth in attached T&M rates.

E. EQUIPMENT LOCATION:

1. Maintenance of equipment covered under Remedial service is to be provided at the location specified in the Proposal only.

2. Customer will provide adequate working space and facilities for use by SEPS, Inc. and proper storage of spare parts. Customer will allow SEPS, Inc.

ready access to Customer site and equipment, subject to Customers reasonable internal security and safety rules.

F. BATTERIES:

1. Battery maintenance is the sole responsibility of the Customer unless battery coverage is specified in the Proposal. In the event that battery maintenance is provided by SEPS, Inc., it will be performed in accordance with general manufacturer's recommendations and standard industry practice. SEPS, Inc. assumes no responsibility for the proper dissemination or accuracy of recommendations of individual manufacturers.

G. TERM and TERMINATION:

aspencer@seps-inc.com

SEPS, Inc.

7531 Brush Hill Rd., Burr Ridge, IL 60527

Phone: 630.986.8899 www.seps-inc.com

Proposal #: 172062

Date: 9/5/2024

1. This Agreement shall automatically be renewed for successive twelve (12) month periods at prices in effect at the time of each renewal. Customer will be provided written notice of renewal of the Agreement approximately 60 days prior to its expiration stating the prices for the applicable renewal term. In the event Customer elects not to renew this Agreement, Customer shall provide thirty (30) days written notice prior to its expiration.

2. Notwithstanding the foregoing, Customer or SEPS, Inc. may terminate this Agreement at any time upon thirty (30) days written notice to the other, in which case I) Customer will be liable for any service rendered to the reasonable satisfaction of Customer prior to the effective date of termination;

and II) SEPS, Inc., at its discretion, shall provide a credit against any advance payments received as follows: a) a prorated amount based on the terminated portion of the fixed-price fee due SEPS, Inc.; or b) an amount based on the difference between the amount paid by Customer prior to the effective date of early termination and the actual cost of service provided (including emergency repair calls) by SEPS, Inc. prior to the effective date of early termination.

H. EXCLUSIONS:

1. If included under Remedial coverage, equipment that has not been serviced by SEPS, Inc. is subject to inspection by SEPS, Inc. to determine if it is in acceptable working condition prior to acceptance of this Agreement by SEPS, Inc. As determined by results of the first preventive maintenance inspection under this Agreement, any remedial action required to bring covered equipment into compliance with manufacturer's specifications will be at Customer's sole expense under the time and material charges at the attached T&M rates. If Customer declines to approve such remedial action, the Agreement will be voided and any payments already received by SEPS, Inc. will be refunded, less any charges (at aforementioned T&M rates) for services already expended under the Agreement.

2. Labor will be charged to and paid by Customer at the attached T&M rates, for the repair or service of the equipment covered as Remedial Service under this Agreement, in the event any of the following conditions occur during the term of this Agreement:

a. Persons other than SEPS, Inc. attempt to repair or maintain the equipment covered by this Agreement;

b. Damage to the equipment covered by this Agreement results from acts of God or any and all external causes including, but not limited to, any and all insurable risks. This limitation specifically excludes acts by SEPS, Inc., its agents, or employees;

c. Damage to equipment covered by this Agreement results from failure to maintain a reasonable temperature or state of cleanliness at the covered equipment location;

d. Reasonable access to the covered equipment is denied to SEPS, Inc.;

e. Service calls are requested by Customer which are unrelated to the equipment covered under this Agreement;

f. Service is required due to misuse or improper operation of the covered equipment beyond the manufacturers' specifications for the equipment covered under this Agreement;

g. SEPS, Inc. is required to stay at Customer's site more than one hour after repairs are completed because Customer has elected not to place equipment back in service upon completion of repairs; and,

h. SEPS, Inc. is required to use outside personnel to provide services under this Agreement. The cost of any such outside personnel shall be

Customer's sole responsibility.

I. SAFETY REPRESENTATIVE:

1. Customer agrees to provide a safety representative and that representative will be available at the equipment location whenever SEPS, Inc. is performing services under this Agreement on equipment under line power. Customer will further ensure that the safety representative understands where and how to disconnect power and has sufficient physical capabilities to accomplish same.

J. CUSTOMER RESPONSIBILITIES:

1. Notwithstanding any other provision of this Agreement, Customer shall provide proper and reasonable maintenance and access to all equipment covered by this Agreement. Customer shall also provide the following:

a. A Safety Representative, as provided for in Paragraph I;

b. Inspection and replacement of air filters on a routine basis;

c. All applicable equipment areas kept clean and free of loose debris.

d. A temperature in all applicable equipment areas at or below 84 degrees Fahrenheit at all times;

e. Humidity control in all applicable equipment areas to prevent condensation;

f. Covered equipment areas free of corrosive elements that affect the operating life of equipment.

K. ASSIGNMENT/SUBCONTRACTING:

aspencer@seps-inc.com

SEPS, Inc.

7531 Brush Hill Rd., Burr Ridge, IL 60527

Phone: 630.986.8899 www.seps-inc.com

Proposal #: 172062

Date: 9/5/2024

1. Neither party to this Agreement shall have the right to assign its rights or delegate its duties under this Agreement without the prior written consent of the other party which shall not be unreasonably withheld. This provision shall not act to prevent and/or restrict either party from an assignment to accomplish a change and/or modification of corporate structure provided that such changes and/or modifications do not materially and adversely affect the other party to this Agreement. In addition, SEPS, Inc. shall have the right to subcontract any of the work that is the subject of this Agreement.

Approved: Jonathan Wingfield