UPP JPMC CHANGE ORDER NOTICE - Extension of JPMC Piggyback for Mailing Equipment

The State of Illinois Chief Procurement Office General Services is issuing a change order notice to extend a piggyback contract for mailing equipment, supplies, and maintenance services through the NASPO ValuePoint cooperative procurement platform. This procurement is available to all governmental units and not-for-profit agencies throughout Illinois. The contract covers mailing equipment, supplies, and comprehensive maintenance support, including mailing machines, printers, computers, furniture, and accessories necessary for mail room operations across state agencies. The extension runs for one year from May 15, 2026, through May 14, 2027, ensuring continued uninterrupted service to statewide customers. The original contract was competitively sourced and has been extended multiple times since its inception on January 1, 2023. The change order was approved on May 7, 2026, by all required reviewing officials, including the Agency Purchasing Officer, State Purchasing Officer, and Unified Procurement Program Representative. The notice was posted on May 8, 2026, with a due date of May 22, 2026.

This contract is available to all governmental units and not-for-profit agencies, with no specific set-aside designations mentioned in the documentation. Pitney Bowes Inc. is the incumbent vendor providing these services under the original competitively-sourced NASPO ValuePoint agreement. The extension was determined necessary because a planned responsibility handoff to another state agency did not materialize, and agencies continue to require these products and services. The contract is structured as an indefinite quantity agreement, with the specific cost of the change order not disclosed in available documentation, though the underlying agreement provides cost savings through the cooperative procurement platform. All reviewing officials recommended approval based on the demonstrated cost-effectiveness of the NASPO ValuePoint arrangement, the contract's widespread adoption across state agencies, and the competitively-sourced nature of the underlying procurement.