UPP JPMC CHANGE ORDER NOTICE - Extension of JPMC Piggyback for Mailing Equipment

The State of Illinois is seeking to extend a piggyback contract for mailing equipment, supplies, and maintenance through the NASPO ValuePoint cooperative contract with Pitney Bowes. This procurement opportunity covers statewide governmental units and not-for-profit agencies, providing comprehensive mail room solutions including mailing machines, printers, computers, furniture, and related accessories. The current contract, originally initiated on January 1, 2023, is proposed for a one-year extension from May 15, 2025, until May 14, 2026. The change order request (R-265796) has been reviewed and recommended by the State Purchasing Officer and Chief Procurement Officer to ensure uninterrupted service across state agencies. The total estimated contract value is $3,304,571.77, utilizing the piggyback purchase method through the existing cooperative contract CTR058808. The proposal maintains the same contract cost and is considered germane to the original agreement, with all approving parties signing the document between April 21-22, 2025.

The contract appears to be open to all governmental units and not-for-profit agencies without specific set-aside designations or restrictions for disadvantaged enterprises. Pitney Bowes is the incumbent vendor and primary contractor for this mailing equipment contract. The procurement leverages existing infrastructure and technology within state mail room operations, ensuring continuity of services across various state agencies. No specific evaluation criteria are outlined in the provided documentation, though the extension suggests satisfactory performance by the current vendor. The contract allows for widespread use across governmental entities, with no apparent limitations on the types of organizations that can utilize the piggyback agreement. The budget range of $3,304,571.77 indicates a substantial investment in mailing and office equipment support for state operations.