R-265796 UPP CO Request for Piggyback Contract P-45094 Pitney Bowes.pdf

Change Order Request for Participation or Piggyback Contract

State of Illinois Chief Procurement Office General Services Change Order Request for Participation or Piggyback Contract v.24.2 Page 1 of 2

Section I - General Information

Requesting Agency CPO GS - Chief Procurement Office General Services

Project Title PIggyback JPMC Mailing Equipment

Name of Cooperative NASPO ValuePoint Name of Vendor Pitney Bowes

Initial Term of Agency Contract 1/1/23-12/31/23 Initial Value Indef Qty; NOA value estimated at $3,304,571.77

Purchase Method Piggyback Agency BidBuy

PO#

23-510CPOGS-CPOGS-

P-45094

Agency Change Order Req #

25-510CPOGS-CPOGS-

R-265796

Section II - Change Order Information

1. Provide the original contract description:

CPO-GS is seeking to procure equipment, services, and maintenance support to meet the mailing needs of customers. This includes but is not limited to mailing machines, printers, computer, furniture, and accessories to be used in a mail room function.

2. Provide a detailed description and explanation for the change required:

To meet the ongoing demand from statewide agencies, this change order is necessary to extend the term of the Piggyback agreement.

The original term was from January 1, 2023, through December 31, 2023. Then it was extended to May 12, 2024, with an additional one-year extension currently set to expire on May 15, 2025. There were plans for CPO-GS/UPP to hand off responsibility for this need to another agency enabled by statute to procure products and services on behalf of the entire State, but those plans did not ultimately materialize. Given that the expiration of the current contract is imminent and there are continued agency needs, CPO-GS would like to proceed with a one-year extension to ensure uninterrupted service and alignment with procurement requirements off NASPO ValuePoint CTR058808 / 23-510CPOGSCPOGS-P-45094.

3. The completion date will be extended, shortened or remain the same.

3.1 Revised Completion Date May 14, 2026

4. The Cost will be increased, decreased or remain the same.

4.1 Revised cost

5. The circumstances said to necessitate this change was not reasonably foreseeable at the time the contract was signed.

Yes No The change is germane to the original contract as signed.

Yes No

APPROVAL SIGNATURES

Agency Purchasing Officer Approval I know and understand the contents of this Change Order Request and attest that all statements are true and correct.

APO Signature

Printed Name Jan E. Morrow Date Apr 21, 2025

State of Illinois Chief Procurement Office General Services Change Order Request for Participation or Piggyback Contract v.24.2 Page 2 of 2

State Purchasing Officer Recommendation Based on my review of the provided information, I agree with the requested change(s) for the following reason(s):

provides a competitively-procured solution to meet a statewide need.

SPO Signature

Printed Name Allegra Larson Date Apr 21, 2025

Unified Procurement Program Review and Recommendation Based on my review of the provided information, it is in the best interests of the State to allow the requested change(s) to the existing contract for the following reason(s):

the existing contract is widely-used by state agencies; this extension of a competitively-sourced contract allows for its uninterrupted usage.

UPP Representative's Signature

Printed Name Andrew Hennig Date Apr 21, 2025

Chief Procurement Officer Approval Based on my review of the provided information, I determine it is in the best interests of the State to allow the requested change(s) to the contract for the following reason(s):

the current contract is used by state agencies and the extension of this competitively procured contract allows for uninterrupted use

Chief Procurement Officer's Signature

Printed Name Ellen H. Daley Date Apr 22, 2025

State of Illinois Chief Procurement Office General Services Change Order Request for Participation or Piggyback Contract v.24.2 Page of Section I - General Information Section II - Change Order Information

1. Provide the original contract description:

2. Provide a detailed description and explanation for the change required:

3. The completion date will be

4. The Cost will be

5. The circumstances said to necessitate this change was not reasonably foreseeable at the time the contract was signed.

The change is germane to the original contract as signed.

APPROVAL SIGNATURES

Agency Purchasing Officer Approval I know and understand the contents of this Change Order Request and attest that all statements are true and correct.

State Purchasing Officer Recommendation Based on my review of the provided information, with the requested change(s) for the following reason(s):

Unified Procurement Program Review and Recommendation Based on my review of the provided information, in the best interests of the State to allow the requested change(s) to the existing contract for the following reason(s):

Chief Procurement Officer Approval Based on my review of the provided information, I determine in the best interests of the State to allow the requested change(s) to the contract for the following reason(s):

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