Upholstery Foam & Fiber Products

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is seeking quotations for upholstery foam and fiber products on behalf of the Department of Corrections through Request for Quotations (RFQ) 03B 251118-0114. The procurement includes specific materials such as 30 rolls of Dacron bonded fiber, 200 sheets of mattress foam, reticulated foam in multiple thicknesses (1", 1.5", 2.5", 3", 4", and 5"), and 400 lbs of cluster fiber. Quotations are due by December 12, 2025, at 4:00 p.m. Eastern Standard Time and must be submitted through the State of Maine's AdvantageME Vendor Self Service (VSS) system. Bidders are required to provide manufacturer names, part numbers, bid prices with FOB Destination shipping terms, and technical data sheets for all quoted items. The evaluation will focus on the lowest-priced qualified bidder, with the two lowest bidders potentially required to submit product samples for testing and verification within two weeks of request. The resulting Master Agreement will enable state departments and agencies to purchase these items on an as-needed basis, with an initial contract period from January 1, 2026, to December 31, 2026, and potential extensions through December 31, 2030.

The RFQ does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must complete and submit Appendix A (Bid Cover Page and Responsible Bidder Form) and Appendix E (Master Agreement Vendor Contact and Contract Signor Information). Quoted prices must remain firm for at least one year of the initial contract period, with any price adjustment requests requiring 60 days' notice and supporting manufacturer documentation. The State is tax-exempt and anticipates net 30 payment terms. There is no guaranteed purchase volume associated with the award, and the State reserves the right to negotiate additional units at the bid price for six months following the award. Deliveries are expected within 30 days after order receipt, with products to be delivered to the Maine State Prison in Warren, Maine. While a specific budget range is not disclosed, the procurement appears to be a comprehensive supply contract for correctional facility upholstery materials with potential annual value depending on the state's consumption needs.