RFP 202508116 Selection Package.pdf

This is a Request for Quotations (RFQ) selection package issued by the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Corrections for upholstery foam and fiber products. The procurement seeks quotations for 30 rolls of Dacron bonded fiber, 200 sheets of mattress foam, reticulated foam in multiple thicknesses (1", 1.5", 2.5", 3", 4", and 5"), and 400 lbs of cluster fiber. Quotations must be submitted through the State of Maine's AdvantageME Vendor Self Service (VSS) system by December 12, 2025, at 4:00 p.m. Eastern Standard Time. The resulting Master Agreement will enable state departments and agencies to purchase these items on an as-needed basis, with an initial contract period from January 1, 2026, to December 31, 2026, and potential extensions through December 31, 2030. Products are expected to be delivered within 30 days after order receipt to the Maine State Prison in Warren, Maine.

Bidders must provide manufacturer names, part numbers, bid prices with FOB Destination shipping terms, and technical data sheets for all quoted items, with evaluation based on the lowest-priced qualified bidder. The two lowest bidders may be required to submit product samples for testing and verification within two weeks of request. Quoted prices must remain firm for at least one year of the initial contract period, with any price adjustments requiring 60 days' notice and supporting manufacturer documentation. The State is tax-exempt and anticipates net 30 payment terms. Vendors must submit Appendix A (Bid Cover Page and Responsible Bidder Form) and Appendix E (Master Agreement Vendor Contact and Contract Signor Information). No guaranteed purchase volume is associated with the award, and the State reserves the right to negotiate additional units at the bid price for six months following the award. The RFQ does not specify explicit set-aside designations or restrictions for disadvantaged enterprises.