Upgraded Conferencing System 1101 Market Street 12th Floor Conference Rooms

The City of Philadelphia Department of Public Health is requesting quotes for an upgraded conferencing system at 1101 Market Street, 12th Floor Conference Rooms under micro purchase B2727761, with quotes due August 27, 2026. A mandatory site visit is required before bid submission; vendors who submit without completing the site visit face automatic disqualification. Any deviation from specified dimensions listed in the solicitation results in automatic disqualification, and quoted amounts cannot be adjusted after submission through PHLContracts.

The award will be made as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Sellers must quote all items to be eligible for award and must not deliver or provide services until notified by the department. Submission of a signed Consent and Authorization Agreement is mandatory; bids without this form will not be considered. Submission of an LGBTQ Applicant Opportunity Data Form is optional.

The total contract amount shall not exceed $43,000, adjusted annually by the percentage increase in the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, rounded to the nearest $1,000. The contract term commences on the Effective Date specified in PHLContracts and automatically terminates 365 days thereafter. All pricing must be quoted net, exclusive of taxes, with delivery on an FOB Destination Point basis. The City is exempt from federal excise, transportation, and Pennsylvania Sales and Use taxes.

The successful seller must maintain workers' compensation insurance at statutory limits, general liability insurance of $500,000 per occurrence, and automobile liability insurance of $300,000 per occurrence, with the City named as an additional insured. All sellers must comply with Philadelphia's nondiscrimination ordinances, ethics requirements, tax indebtedness certifications, and Philadelphia business tax obligations, and must not have delinquent taxes or debts owed to the City. The Philadelphia Department of Public Health reserves the right to request job-specific references prior to award.