HIT Terms and Conditions PHL Contracts BID B2727761.docx

This document contains terms and conditions for a Health IT contract opportunity issued by the Philadelphia Department of Public Health through the PHL Contracts platform. The solicitation pertains to an upgraded conferencing system for conference rooms located at 1101 Market Street, 12th Floor in Philadelphia, Pennsylvania. The Department of Public Health will award the micro purchase as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Vendors must quote all items to be eligible for award and are prohibited from delivering or providing services until receiving notification from the department. A mandatory site visit is required for all vendors before bid submission to obtain accurate measurements and location-specific information; vendors who submit responses without completing the required site visit or meeting stated requirements face automatic disqualification. Any deviation from specified dimensions listed in the solicitation may result in automatic disqualification, and once a quote is submitted through PHL Contracts, the amount cannot be adjusted.

Vendors are strongly encouraged to review the entire bid solicitation and submit questions prior to responding. The Philadelphia Department of Public Health reserves the right to request job-specific references relevant to the services being offered prior to awarding any contract. The document does not specify response deadlines, award dates, contract terms, renewal options, or pricing structures; vendors should refer to the complete bid solicitation documentation for these details and any additional requirements or set-asides that may apply to this procurement.