Upgrade Phone Systems for Centerville/Bel Air/Glen Burnie

ONLY Master Contractors that are awarded a contract under the PBX IV Telecommunications Equipment and Services Master Contract, 001B0600162 (NEC) Functional Areas I, II, and III are eligible to submit a Proposal for this secondary competition Purchase Order Request for Proposal. Proposals Submission Instructions: Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system. Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/ Refer to Vendor QRG 4 - eMMA QRG Responding to Solicitations (IFB) 1. Please submit any documents that require a signature with your bid in a word document (software agreement, professional service agreement, terms/conditions, etc.). Failure to do so may result in rejection of your bid. (If applicable) 2. Please submit warranty terms with your bid. Failure to do so may result in rejection of your bid. (If applicable) 3. Bids must be received by the procurement officer by the due date in the solicitation. Bids that are not received by the due date will not be accepted. 4. MSRP must be included with all bid(s). 5. You must fill out a no bid form if your firm elects not to bid https://www.google.com/url?client=internal-element-cse&cx=007821330218074952993:oxoporrrqzi&q=https://doit.maryland.gov/contracts/Documents/catsPlus_torfp_status/J02B9400034-Vendor-Feedback-Form.docx&sa=U&ved=2ahUKEwi-ur-wzsiBAxXeEVkFHWCDBscQFnoECAYQAQ&usg=AOvVaw1vz54u7UruCXjHIWt5eZ95 6. The Master Contractor must provide a Mercury Affidavit http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf 7. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP. 8. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding. 9. Purchase new and unused equipment. 10. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped. 11. Please allow proposals/quotes provided in response to this PORFP to be valid for at least 90 days after the set due date above. 12. The Master Contractor must be an authorized reseller for NEC. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor. Additional Submission Instructions

1. The winning vendor shall provide an updated equipment inventory listing for the sites in the award. The list is to include: Manufacturer, Model #, Number of ports and/or licenses, Software Revision (if applicable) for the PBX and all peripheral equipment. This is due 60 days after award.

1. The winning vendor shall install any customer provided equipment, whether new, used or refurbished for any order requested.

1. The proposals shall be submitted in a format that provides a breakdown cost for each item, identified on a separate line, by location.

DIRECT ALL QUESTIONS OR INQUIRES TO: Gregory.chason@maryland.gov Agency Procurement Specialist Quartermaster Division Maryland State Police 7745 Washington Blvd Jessup, MD 20794 Phone: (410) 379-9410

1. Equipment must be delivered to:

Each respective MD State Police Site for upgrade.