Updated Sensors and Software for the Temperature Monitoring System

The Florida Department of Environmental Protection (DEP) is seeking bids for an Updated Sensors and Software Temperature Monitoring System through Invitation to Bid (ITB) 2025011. The procurement will outfit the DEP Laboratory with a comprehensive cloud-based temperature monitoring solution covering two rooms, six water baths, seven incubators, ten ovens, thirteen freezers, and twenty-six refrigerators. Successful vendors must provide hardware components including transmitters, probes, wireless repeaters, and cloud-based continuous monitoring software with real-time temperature tracking capabilities. Key deliverables include sensor systems with 0.5 accuracy and 0.1 precision, capable of storing local data, sending alerts, and generating reports for each piece of equipment. The solicitation timeline includes critical dates: questions are due by March 10, 2025, bid responses are due March 24, 2025, with a public opening on March 25, 2025, and an anticipated contract award of April 1, 2025. The contract will be awarded to the lowest responsive and responsible bidder, with the contractor required to complete full installation within 90 days of contract execution and demonstrate the monitoring system's operation to laboratory staff.

The solicitation includes a potential 5% preference for Florida-based businesses, with additional preferences given to minority-owned or veteran-owned businesses in case of a tie. No specific incumbent vendor is mentioned, and the contract is structured as a one-year term with no renewal options. The procurement allows for various types of businesses to respond, with standard state requirements including E-Verify compliance and adherence to public records laws. While specific budget ranges are not explicitly stated, the price sheet indicates a comprehensive procurement covering 67 individual units across multiple equipment categories, suggesting a potentially significant investment in monitoring infrastructure. Software licensing will be handled through annual purchase orders, and the total implementation will occur at the DEP Laboratory located at 2600 Blair Stone Road in Tallahassee, Florida. Bidders must submit detailed pricing for hardware, software setup, communication management, field service, technical support, and various probe types, with the understanding that incomplete or non-responsive submissions may be disqualified at the Department's discretion.