ITB 2025011 - Updated Sensors and Software.pdf

The document is an Invitation to Bid (ITB) 2025011 issued by the Florida Department of Environmental Protection (DEP) for Updated Sensors and Software for the Temperature Monitoring System. The DEP Laboratory is seeking to procure a temperature monitoring system for its ovens, incubators, refrigerators, and freezers, which are critical for storing environmental samples and performing temperature-sensitive analyses. The solicitation covers the provision and installation of hardware components including wireless transmitters, probes, and wireless repeaters, along with cloud-based monitoring software. The initial contract term is one year with no renewals, and the system must be installed within 90 days of contract execution. Key dates include bid advertisement on 3/3/25, questions due by 3/10/25, responses due on 3/24/25, and an anticipated award date of 4/1/25.

The project involves monitoring 56 total devices across two rooms, including six water baths, seven incubators, ten ovens, thirteen freezers, and twenty-six refrigerators, with specific temperature range requirements for each. The system must include modular wireless transmitters with resistance temperature detector (RTD) probes, cloud software, wireless access points, and alarm functionality. The award will be made to the lowest responsive and responsible bidder, with potential preferences for Florida-based businesses, minority-owned businesses, or veteran-owned businesses in case of tied scores. Respondents must complete various forms including a Business Response Form, Foreign State Preference Opinion Form, and a Forced Labor Attestation Form. The Department reserves the right to reject any or all bids and may request additional information to determine a respondent's qualifications.